Open Meeting-Britton Public Library
Minutes of the September 12, 2022 Meeting of the library board:
Present: Jack, Audrey and Sonya
Absent: Austin, roger, ginny and Maggie
Jack called the meeting to order at 12:00pm. He also advised that there were not enough board members present to take formal action on any topics discussed.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the august 8, 2022 meeting were read, Audrey and jack were in agreement to accept minutes as read.
Bills/Expenses & Income:
Bills for August were reviewed. Audrey and Jack approved the bills for august
Librarian Report: i advised audrey and Jack that steve henricks no longer wanted to provide it services for the library. i did let them know that i had been in contact with computer express out of oakes. jamie nelson is the owner and he stated that he would be willing to accept us as new customers. reviewed the contract that jamie provided. audrey stated that there had been conversation in past meeting regarding compters and asked that i find it and review. no decisions made as majority of board not in attendance.
also told jack and audrey that i had reviewed and updated job descriptions for library staff. audrey and jack read the discription and asked sonya to shorten them up if possible; again no action taken as majority of board not in attendance. declared some old computers as surplus property and 14 grey chairs as surplus property (chairs are sold pending pickup). audrey and jack approved of surplus supplies.
no other action taken; no other items discussed. motion to adjourn was made by jack and seconded by audrey. meeting adjourned at 1:00pm
AGENDA for September, 12 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of July Meeting
5. Librarian Report
Next meeting October 10, 2022 at Noon.
Minutes of August 8, 2022 Meeting:
Present: Ginny, Jack, Roger, Audrey and Sonya
Absent: Austin and Maggie
Ginny called meeting to order at 12:04pm.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the July 11, 2022 meeting were discussed. Audrey made a motion to approve minutes as read; Jack seconded motion. Motion approved.
Bills/Expenses & Income:
Bills for June were reviewed. Audrey made a motion to approve July bills. Jack seconded motion. Motion approved.
176 individuals came to the library on August 6, 2022 for the free face painting. We raised $63.00 from our book/puzzle sale.
July #’s: 1043 patrons visited the library; 118 individuals used the computers. We had $27.25 in copies, $1.00 in fax, and $27.78 from book sale.
Reminded BOT that in August we reinstated fines – so far, no concerns/complaints.
Little Libraries: All are in good shape, no damage or graffiti noted. The Lake City library has 6-10 books that had to be removed due to water damage (the box was full and door would not shut fully). Sonya plans on checking the little libraries once a month.
The faucets in the men’s and women’s bathroom have been replaced. John Merkie installed them and graciously donated his time. He will be painting the handicap bars and getting them reinstalled when he has time. We will be painting the bars black to match the new faucets. The BOT thanked John for his help.
The director is now a salaried position.
Advised the BOT that the only responses that I have received regarding cost of copies was from Beresford Library and Cozard Library. Beresford charges $0.20 for black and white copies and $0.25 for colored and Cozard Library charges $0.25 per black and white and $0.50 for partial color and $1.00 for full page color. The BOT and Director decided that the black and white printing will remain at $0.25 per page. They did remove the 12 copies per day limit for black and white copies. For colored copies the charge will be $0.50 for partial color and $1.00 per full page of color; the number of colored copies per day is also unlimited. Jack made a motion to accept new copy policy and Roger seconded the motion. Motion was approved.
Sonya advised the BOT that we are now able to check out cake pans. It was determined that individuals could check out cake pans for 2 weeks. If a pan is missing or damaged and needs to be replaced the Library will charge $10.00. Jack made a motion to accept the Cake Pan policy and Roger Seconded the motion.
Sonya asked the BOT for permission to change Shelly Kann’s job title to Assistant Director as that is actually the job she is performing. The BOT stated that they thought that has been her title all along. Sonya stated, “No that her title is assistant librarian as is Cindy K. and Bonnie H. Jack made a motion to approve job title change and Roger seconded motion. Motion approved.
Sonya advised the BOT that she would be developing a survey to go out to library patrons by the first of October to gage the interest in different programs and to get input on changes/programs the patrons would like to see offered.
Sonya also advised BOT that she would be coming up with a Grievance Policy for staff members to follow. If a staff person has a grievance about the library or a library policy they will need to complete a grievance form and give to Director. Director will review said form and give a written response within 5 business days. If employee is not satisfied with Director’s response they can appeal her decision by submitting a written grievance to the BOT who will discuss said grievance at the next available BOT meeting. The response will be typed up and given to employee within 5 business days of meeting. If employee is not satisfied with written response from the BOT they may request to be added to the next BOT meeting agenda and present their grievance in person to the BOT. The new policy will be ready for BOT approval at the Sept. BOT meeting. Audrey made a motion to accept Grievance Policy and Survey; Jack seconded motion. Motion approved.
The BOT told Sonya that they would like to see her and Shelly K attend the State Library Convention. Sonya advised the BOT that the convention is the 28, 29 and 30th of September in Brookings.
The Library Budget was discussed. Sonya proposed that the following areas be increased:
Supplies by $500 to $4500 which is an 11% increase. – justification is that we are offering more programing and inflation.
Books by $329.00 which is 2.7% increase – justification inflation.
Salaries – follow the Council’s suggestions for City employees.
Ginny asked if the budget could be reviewed in full in September. Sonya advised she would attend Council meeting tonight to see if budget is due tonight or if we can have till September. Roger made motion to accept proposed budget and Audrey seconded with a recommendation of full discussion at September meeting if City Council allows. Motion approved.
Audrey made a motion to adjourn. Roger seconded motion. Motion approved. Meeting adjourned at 1:13pm.
Next meeting will be September 12, 2022 at Noon in Library Conference Room.
Next Meeting: August 8, 2022 at Noon in the Library Conference Room.
AGENDA for August 8, 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of July Meeting
5. Librarian Report
Next meeting September 12, 2022 at Noon.
Minutes of July 11, 2022 Meeting:
Present: Ginny, Maggie, Audrey and Sonya
Absent: Jack, Roger, Austin
Ginny called meeting to order at 12:05pm.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the June 13, 2022 meeting were discussed. Maggie made a motion to approve minutes as read; Audrey seconded motion. Motion approved.
Bills/Expenses & Income:
Bills for June were reviewed. Audrey made a motion to approve June bills. Maggie seconded motion. Motion approved.
Audrey stated that she would like for Sonya to develop a spreadsheet that proves all money coming into the library, all money going out of the library and to prove the balance between checkbook and bank statement.
There was a discussion about the “Little Libraries”; we currently have 5 little libraries with locations in Roy Lake, Silver Lake, Eden, Fort Sisseton and Lake City. Library BOT explained to Sonya that she is responsible for checking on the little libraries periodically to make sure they are clean, have a good supply of books and that there has been no vandalism or damages. Also, should check to make sure that books are not too racy and that they follow the core values of the Britton Public Library.
Library BOT advised Sonya that somewhere there is a computer rotation list that indicates which computers and accessories need to be updated/replaced. Advised to check with Steve Henricks (Bonnie’s husband). Sonya advised that he is on vacation from July 11 to July 17, 2022 but upon his return she would be in contact with him. Ginny stated that the list might be found in old minutes but could not give a specific date range.
Ginny also advised Sonya to look into the SD Foundation Program. Stated that Rhonda H. might have info on it; otherwise there is a file somewhere in the office. Make sure you review and understand the information.
Sonya reported that the Summer Reading Program was so much fun!! Here’s a breakdown of our numbers:
Week 1 – 50 kids in attendance
Week 2 – 54 kids in attendance
Week 3 – 58 kids in attendance
Week 4 – 55 kids in attendance
Week 5 – 68 kids in attendance
We had a total of 84 kids enrolled. The total number of minutes read by the group was 17,430.
Because we had so much fun with the summer reading program; we are adding 5 weeks. The theme for these additional five weeks will be ART. The schedule is as follows:
Week 1 – July 13 – Crayons
Week 2 – July 20 – Paint
Week 3 – July 27 – Garbage (recycle)
Week 4 – August 3 – Collage
Week 5 – August 10 – FUN DAY – Games, food and fun
Age Groups and Times are: Pre-K to Kindergarten 10:00 to 10:30
Grades 1-3 10:45 to 11:15
Grades 4-8 11:30 to Noon.
Suggestion was made by BOT that on August 6th (Harvest Days) we should open up the Library to the public for a display of the art that has been created. Sonya loved the idea and we will plan on adding that to our Harvest Day festivities which will also include free face painting and a used book free will donation book sale.
ADULT Summer Reading Program:
July 12 – Bingo
July 19 – Craft (Cup Art)
July 26 – Bing
Aug. 2 – Craft (tin can wind chimes)
Aug. 9 – ICECREAM SOCIAL
Library Use for June:
1176 Patrons used the library
1383 Books were checked out
43 individuals used our computers
28 Wireless users
$25.00 in donations
$105 in Memorials
12.75 in copies.
The Library is still waiting on local plumbers to get back to us on putting in new faucet for the women’s bathroom. I did leave a message for Kirby Stenvold to see if he could possible do some repairs for the library (fix faucet, replace handicap grab bars) but have not heard from him as of yet.
We would like permission from the BOT to purchase a new water fountain. We would like on like the ones at the Event Center where water bottles can be filled; some preliminary searches show that these fountains range from 1100 to 1300 dollars. BOT advised Sonya to find one that she would like and could possibly use SD Foundation Funds to help pay for it.
We would also like permission to either put wheels on our existing shelves or to be able to purchase new shelving with wheels so that we can move the racks as needed. BOT denied this request due to safety concerns. Didn’t think that shelves on wheels would be sturdy enough. BOT advised that if shelves needed moving we could do the following:
Sonya stated that she would like to reinstate fines starting August 1st. Audrey made a motion and Maggie seconded the motion. Motion approved. Sonya will place an ad in the Marshall County Journal advising the public that fines will start August 1st; so, make sure you get your books returned.
Sonya also asked that the Library be able to increase the cost of copies from .25 cents per page to something more in-line with the cost the Library has for making the copies. BOT asked that Sonya do some research with other libraries and businesses to see what they charge for copies. It was agreed to that the cost of colored copies should be more that that of black and white.
Sonya asked permission for the Library to start opening on the 1st and 3rd Saturday of the month. We would like to be open on Saturday’s from September to May and then stop offering those services over the summer. Ginny made a motion that the Saturday schedule be approved and Maggie seconded motion. Motion was approved.
Sonya requested that she be allowed to become a salaried employee as opposed to hourly. She requested that she be allowed to work 40-45 hours per week as she is trying to learn the basics of the library along with her administrative role. BOT advised Sonya to check with the City as that is really up to them; if the city agrees to her becoming a salaried employee the BOT will concur.
Meeting was adjourned at 1:18pm.
Next Meeting: August 8, 2022 at Noon in the Library Conference Room.
Britton Public Library Board Meeting Agenda for meeting on July 13, 2022 at 12:00pm
Next meeting August 8, 2022
Minutes of JUne 13, 2022 meeting:
Present: Jack, Roger, Ginny, Maggie, Audrey
Ginny called the meeting to order 12:13. Jack made a motion to approve minutes from the May 9, 2022 meeting. Seconded by Maggie. Motion carried. Audrey made a motion to approve May bills. Maggie seconded. Motion carried.
Librarian Report: The City Foreman George Flannery stated that the city will be drilling out the tree/bush to the East of the Library’s main door. He stated, “the new growth you see are suckers and will never be as strong as the original tree and that you will have nothing but problems; so, we will just grind it out.”
May statistics: Bing-0 (This program and our adult crafts will resume in July after our Summer Reading Program is completed. Summer Reading Promotion – We invited the K-6 grades to come hear about our Summer Reading Program: On Tuesday May 17, 2022 we had a total of 65 students and 5 teachers, on Wednesday May 18, 2022 we had a total of 38 kids and 2 teachers and on Thursday May 19, 2022 we had a total of 68 kids and 7 teachers for a Grand Total of 171 kids and 14 teachers. In May we proctored exams for 2 individuals. Our May circulation was 2,675; Traffic 842 people.
Due to unforeseen circumstances we had to cancel our Summer Reading Program Kickoff event. Magic Zac was sick with COVID. We will be rescheduling him for June 29, 2022 at 6:30pm at BEC. We will use this event as an End of Summer Reading Extravaganza.
Tyler McLaen will be volunteering to help us with various projects and events at the Library. He started 6/8/2022.
The Master Gardening/Pruning Class had 9 attendees. The Pollinator class had 12 children in attendance and 3 adults.
We discussed items that need to be fixed in / around the Library:
ITEMS THAT HAVE BEEN FIXED:
The Director of the Library had started looking into the Policy and Procedure Standards of the Library and will do further research and discuss any changes needed at the next BOT meeting. Advised the BOT that the library staff will be cleaning/straightening out the back room so that we meet fire code.
Ginny made a motion to adjourn meeting, seconded by Audrey. Meeting adjourned at 1:19pm.
Next regular meeting will be July 11th at noon.
Britton Public Library Board Meeting Agenda for meeting on June 13, 2022 at 12:00pm
Next meeting July 11, 2022
Present: Jack, Roger, Ginny, Maggie
Special Guest: Previous Library Director Rhonda Hardina
Absent: Austin, Audrey
Ginny called the meeting to order 12:07. Jack made a motion to approve minutes from the March 14, 2022 meeting. Seconded by Maggie. Discussed the need for Public Comment to be added to each meetings agenda. Jack made a motion to add Public Comment Section to each month’s agenda. Maggie seconded. Roger made a motion to approve April bills. Jack seconded.
Librarian Report: Sandy Hastings is using Thrivent service dollars to have an adult spring cleanup and pruning class on May 14th from 1-3pm and a pollinator class for kids K-6 on May 25, 2022 at 1:00pm where kids will hear stories and learn about pollinators and plant the flower beds outside. For both programs we are asking that you call in advance and sign up. Ginny also reminded new library director to make sue to advertise Master Gardner programs on Facebook and Library Website. The tree on the north side of library is in bad shape. There are 2 options: remove the tree completely or trim down to be a shrub. Jack made a motion to cut tree down to a shrub. Maggie seconded. Discussed the upcoming Summer Reading program. Theme is Ocean’s of Possibilities. Sign up will begin May 20th. The Summer Reading Program will be each Wednesday in June. June 1st Magic Zak will be the entertainment for our Kickoff Event at the Britton Event Center at 6:30pm everyone welcome. April statistics: Bingo with 11 attending first session and 12 attending the second session. Adult Crafts had an attendance of 10. There will NOT be adult activities or Story time in May.
Sonya Lang, new Library Director thanked Rhonda for her guidance and help in preparing her to take Rhonda’s position. Sonya then did an additional Librarian Report: Things needing fixing: 1. The handicapped door facing the west is not working approval needed for Brian Maxwell to come look at and repair if possible as he did initial installation; 2. Permission to look for additional cameras for interior of library, 3. Faucet in the woman’s bathroom needs to be replaced and the handicap bars in the men’s bathroom need to be replaced; 4. The external book drop is rusty and needs to be fixed. Jack made motion to allow Library Director to get quotes for cameras and to go ahead and fix the items listed above. Maggie seconded. Motion passed. Permission needed for Sonya Lang to be added to the Britton Library Fund Account at First Savings Bank and to have a First National Visa Card be issued in her name. Jack made motion to approve Sonya Lang being added to Library Fund account and to be allowed to have First National Visa Card issued in her name. Maggie seconded. Motion passed. Roger Furman and Maggie Jerde have both agreed to serve on Library Board for an additional 2 years. The silent auction that was held in April raised $314.00 for the library. Thank you to all who donated and purchased.
Board entered executive session at 12:30 and exited executive session at 12:58. Meeting was adjourned at 1:00pm.
Next regular meeting will be June 13th at noon.
Present: Ginny, Audrey, Jack
Absent: Maggie, Roger, Austin
Ginny called to order 12:08. Jack made a motion to approve minutes from the February 14, 2022 meeting. Seconded by Audrey. Audrey made a motion to approve bills. Seconded by Jack.
Review of annual report. Motion to approve by Jack with second by Audrey.
Librarian report: Paul Bremmon called. Will bring stain samples for us to decide for kids room shelves. We are hosting a SD Humanities program to ZOOM with Phyllis Cole-Dai about her book BENEATH THE SAME STARS. We have 3 copies and have requested more via ILL. The program will be 4-7 at 1pm. We started in-person story time again. We had 16 kids on the 2nd and 19 kids on the 9th. We received 2 quotes for vinyl alphabet in kids room. Book inventory is complete. We have been beneficiaries of Thrivent service dollars. There may be more to come. Bonnie, Cindy and Shelly did jumpstart ZOOM meeting this morning. As of now we are planning to have activities each of the 5 Wednesdays in June. We are hoping to hire a performer for a kick-off event. Decorating will begin soon to get folks excited for the SR theme OCEANS OF POSSIBILITIES. Bingo was on the 8th. There were 13 people. Will be again on the 22nd. Crafts tomorrow (15th). I will be having elbow surgery April 8th and will be out for sure the whole next week.
Rhonda offered resignation. Approved by Jack and seconded by Audrey.
Discussion was held regarding hiring process. An ad will go in Journal for 3 weeks with apps being due April 1. Also put notice on FB. Group will gather to review apps and interview the first week of April.
Next regular meeting will be May 9, 2022, at noon.
Absent: Maggie, Austin
Present: Jack, Ginny, Audrey, Roger
Call to order 12:15
Audrey made the motion to approve the January 2022 minutes. Second by Jack. Approved.
Audrey made the motion to approve the bills. Second by Jack. Approved.
Discussion was held regarding the quotes from Scotts Lumber for materials and Bremmon construction for building kids room shelves. Jack made a motion that was seconded by Audrey to accept both quotes and use our gift fund and foundation funds to pay.
Discussion was held regarding windows. George had a gentleman from a glass company in Watertown take a look at our windows. Gaskets are broken. Jack made a motion to have this company come and replace. Roger provided a second. Approved.
December traffic: 523 circ 2195 January traffic 463 circ 2504
January events: FB live story time, 2 Bingo 9 and 8 (attendance) 6 attended crafts.
Feb. events: FB live story time, Bingo last week 12 attended and meet again 22nd, crafts tomorrow.
Hope for in person story time in March. Films back. Showed board.
Will have staff meeting tomorrow about getting puzzle out, coffee and more activities. Board said up to us but not to worry about Saturday hours at this time.
Roger made the motion to adjourn; Audrey 2nd.
Next meeting March 14, 2022Minutes of Jan 10, 2022 Board meeting:
Present: Ginny, Jack, Audrey, Roger
Absent: Maggie, Austin
Call to order 12:20
Jack made a motion to accept the minutes of the Dec. 2021 meeting. Second by Roger. Approved
Audrey made a motion to approve the bills. Second by Jack. Approved.
Librarian report: Contacted Melissa and Hillarey for example and quote for alphabet vinyl decals for walls in kids room. Anderson memorials approximately $3000. January Activities Bingo 2x and adult crafts. Story time will be virtual for this month. Maggie helped me with self-eval to add to the evaluation process. Shelf builders – I have contacted several to gauge interest but am not getting much response. Had to call CDJ for furnace 1-6. Main furnace not working. Jason thinks Ottertail was controlling us and when furnace switched to propane it didn’t work. Birds nest again. The blind behind the circ desk is broken. Keith came over from the lumber yard. We will move blind from kids room to behind desk to match the rest. He will order a new one for the kids room -$286.97. Jump Start summer reading training dates and locations. Also a virtual option.
Board discussed putting an ad in the Journal to see if we can find shelf builders to provide a quote.
A motion by Jack and second by Audrey : Paint, flooring and labor to update the kids room will be paid for via the funds available in the SD Community Foundation. Approved. Checks written from gift fund then request for $3600 reimbursement from the foundation.
Roger moved to adjourn at 1pm. Second by Jack.
Present: Maggie, Jack, Roger, Audrey, Ginny
The meeting was called to order at 12:13.
Jack made a motion to approve the November 8, 2021, minutes. Second by Maggie. Vote to approve.
Audrey made a motion to approve the bills. Second by Roger. Vote to approve.
Two written estimates were received to install the flooring in the kid’s room. Jack made the motion to accept the bid from Nate O’Brien for $950 to remove current carpet and glue and to install the flooring and trim. Second by Audrey. Vote to approve.
Discussion was held about shelving as one unit fell apart in the moving process. Purchasing from a library supply company is expensive. Rhonda will research who might be interested in building movable shelving units and report back in January.
Librarian report:Shelly and Rhonda utilizing paid leave in December. Rhonda gone all of next week. No adult programming was held in Dec. Painting in kid’s room nearly complete. Lots of the books ordered this year were to catch up on series that we didn’t know we were missing until the staff was working so much in the stacks and did the research. No shed has been purchased yet. The library will be closed the 24th and 31st for the holidays. There were about 24 people, kids and adults, at Mrs. Claus story time on Dec. 4th. SD OverDrive has over 33000 titles. Our patrons checked out 6105 titles from 12-1-20 to 11-30-21 by 153 unique users. WIFI reports indicate wireless usage up over the previous month. The Keith Anderson family has asked donations be made to the library in lieu of flowers. There may be December bills to come in yet. Rhonda will email board if they do so they can be approved for payment. Terms end in June for Maggie and Roger.
Discussion was held regarding payment for flooring, painting and shelves. Board approved utilizing budget to pay for paint, painting, flooring and installation from budget and shelves from the SD Community Foundation funds.
Rhonda should complete employee evaluations.
The board discussed holiday gifts for the staff. The board is spending $550 from the gift fund for gift cards for the director, staff and custodial.
The group adjourned at 1:05.
Next meeting January 10, 2022 at noon.
Present: Jack, Ginny, Maggie, Audrey
Absent: Roger, Austin
Ginny called the meeting to order at 12:10.
Jack made a motion to approve the minutes of the October meeting. Second provided by Maggie. Approved.
Audrey made a motion to approve the bills. Second by Jack. Approved.
Discussion was held about the quote from Scott’s Lumber for the flooring in the kid’s room. Jack made a motion to accept the bid and use foundation money to pay for it. Second by Maggie. Approved. A list of possible installers was provided by the lumber yard. Rhonda will seek estimates.
Librarian report: First rolls of film were sent10-18-21 to be digitized. Duct cleaner from Gettysburg was here and looked around. Got an estimate of $3000. Would be a 2 day process. No photos have come in as requested in paper or on FB. Rhonda also checked with Norm Mack and Norm Carlson at the museum. Twelve were here for Bingo on the 19th and nine for crafts on the 26th. We will host bingo again tomorrow and crafts on the 16th. Saw approximately 250 people at Trunk or Treat. Silent auction earned $320. $500 memorial was received from Deb Gulleson Thorn to purchase “pollinator” books or activities. A donation was received from Norstar FCU also. Circulation and visit numbers were provided along with the quarterly report from the SD Community Foundation.
A motion was made by Jack to accept the estimate for the duct cleaning. Second by Maggie. Rhonda will contact Bryan at Ultimate Duct Cleaning.
The board would like to host lunch for the staff December 29th at noon.Discussion was held about the next meeting as Rhonda is planning for vacation the week of the regularly scheduled meeting on the 13th.
Minutes Board October 11, 2021
Present: Ginny, Maggie, Audrey
Absent: Roger, Austin, Jack
Ginny called to order 12:13.
Motion to approve minutes of the September meeting:Audrey, Second by Maggie.
Motion to approve bills by Audrey; second by Maggie
Budget discussion. Motion to approve by Maggie; second by Audrey
Discussion of flooring for kids room. Members present said to decide and get a quote from the lumber yard to bring to November meeting. Find someone to install also.
Discussion held about painting in kids room.
Cost to digitize microfilm has been verified with phone call to Rob at graphic sciences. Waiting to verify we are getting flashdrives of data not CDs. We can go ahead and ship some rolls via UPS. Three week turn around for 20-25 rolls.
Librarian report: 2022 is 20th anniversary of this building. Trying to locate photos of construction and opening. No luck. Marie doesn’t have. Doug can’t locate negatives of anything. They didn’t start digital camera until 2005. Asked Ed Jerde but no luck there either. Pam Price doesn’t have anything. I have reached out to Bobbie Kuske and Kathy Buisker to see if Historical society might have something. Kathy does not. Maggie suggested an article in newspaper asking if anyone has any.
Ginny adjourned at 1:03
Next meeting 11-8, 2021 at noon.
Present: Ginny, roger, Audrey
Absent: Jack, Maggie, Austin
Ginny called us to order at 12:10. Roger made a motion to approve the August minutes. Second by Audrey. Approved. After reviewing, Audrey made a motion to approve bills. Roger provided a second. Approved.
Librarian report:Good to go with grant to digitize microfilm although no paperwork has been received from the DOE. Fire alarm is all set up now. Council ok’ed our $5000 increase in 2022 budget. Staff discussion of fall activities for library patrons. Story time starting in October. Bingo and crafts once per month September, October, November. Duct cleaning should be done. Contact was made to a place in Aberdeen and a place in Watertown. Budget info and patron statistics were given. John Front’s collection is in 2 cupboards in work room. No plans for going to the book festival. There is a used book sale going on now. Silent Auction to follow in October.
Discussion was held regarding duct cleaning information. Rhonda given approval to have company in Watertown come.
Motion made by Audrey to donate the John Front items to the Prayer Rock Museum if the museum board approves. Roger provided a second to the motion.
A suggestion was made to check with the lumber yard about floor covering in kid’s room.
Roger made the motion to adjourn.
Next meeting is October 11, 2021.
Minutes of the Library Board
August 9, 2021
Present: Maggie, Roger, Jack and Ginny
Absent: Audrey, Austin
Ginny called to order 12:05.
Jack made a motion to approve the minutes of the July 12, 2021, meeting. Second by Maggie. Approved
Jack made a motion to approve bills. Maggie 2nd. Approved.
There was discussion of the emergency plan. Maggie made a motion to approve with corrections and changes as discussed. Roger 2nd.
Librarian report: Total summer reading attendance as reported to the state library: 637 total attendance, 30, 143 minutes read. Numbers are close to 2 years ago. The fire alarm guy is scheduled to be at the library on the 12th to activate the system. The book sale Saturday earned $51 for the gift fund. The kids room needs paint and floor covering. SDLA will be virtual again as last year but the book festival in Deadwood the first weekend in October is scheduled to be live. Six are signed up for transit trip to the fort. The library was awarded a $15,000 grant. The application and the email from the state library are in conflict. Rhonda will continue to try to reach the interim state librarian to resolve the issue.
The board approved painting the kids room. The staff should discuss flooring. Rhonda will report in September.
The library will continue current hours for now. Virus spread will be monitored.
Roger made a motion that the library will be closed for the staff to attend the book festival in Deadwood if all staff members wish to attend. Second provided by Maggie. Approved.
Roger made a motion to adjourn. Second by Jack. Approved.
Minutes of the July 12, 2021 Board of Trustees meeting
Present: Jack, Audrey, Roger, Ginny
Absent: Maggie, Austin
Ginny called the meeting to order at 12:05. Audrey made a motion to approve the bills. Second provided by Roger. Approved by vote.
There was discussion of the minutes from June. Thanks to Roger for getting little library to Silver Lake. Books were taken to Roy Lake last week. Roger will take to Eden and replace those at Lake City as he goes by. Jack made a motion to approve the minutes of the June 14, 2021, meeting. Second by Roger. Approved by vote.
Discussion was held about the 2022 budget. A decision was made to rent a 6x8 storage space for $35/month in order to comply with insurance company requests on a recent visit. Jack made the motion that was seconded by Audrey. Approved. A motion was made to request a $5000 increase in the library budget for 2022 to cover salary increases and the clothing allowance offered in the city policy. The motion was made by Audrey and 2nd by Roger. Approved.
Audrey asked about sending overdue notices using our new Atrium system. Rhonda remembered that was discussed in training but will need to do more research.
Randy Roehr cut the groove in the 2x4s for the Plexiglas. Note that in our Journal ad. Jack and Roger will be in to work on setting it up.
Librarian report: Ninety-eight kids signed up for SR. Over 22,000 minutes read as of Tuesday last week. 72 people at the June 16th gathering, 61 on the 23rd, 118 on the 30th and 58 on the 7th. There are 2 regular gatherings on the next 2 Wednesdays and then the celebration on the 21st at 6:30 at the BEC from 6:30-7:30. Talked with someone from community transit about taking folks to Fort Sisseton for an author visit August 19. We would be charged $12/person. The bus can take 12. We need at least 7 signed up to hire the bus. We do have the book by Pam Nowak, “Never Let Go” in the library. Rhonda reapplied for the grant to digitize the microfilm. An emergency policy/plan was shared. The library needs something in place for insurance. It will be added to the August agenda. Rhonda taking vacation at the end of the month.
Discussion was held about the city council reorganizing. All current trustees willing to stay on. Board gave approval to pay for community transit for the book discussion at the Fort from generous donations to our gift fund. The library will advertise in the library, on-line and in the Journal.
The meeting adjourned at 1:30
Present: Maggie, Audrey, Roger, Jack
Absent: Ginny, Austin
Jack called the meeting to order at 12:03.
Maggie made a motion to approve minutes of the May meeting. Second by Roger. Passed by vote.
Yard shed and Plexiglas at circ desk: Rhonda shared the results of an insurance visit that indicated items need to be moved out of furnace room. A yard shed was discussed. Scotts Lumber in Britton gave a quote of nearly $10,000. Discussion was held. A suggestion was made about a storage unit or trying to find a shed that someone is trying to sell.
As the library is opening up more, staff is looking at a stronger barrier at the circulation desk. An estimate was received from the lumberyard of nearly $1000 for Plexiglas but no plan for installation. Discussion was held. Roger and Jack believe 1-4x8 sheet can be used and construction from 2x4s already owned can be done. They are willing to proceed with the work. Rhonda will visit lumberyard to purchase the Plexiglas and ask them to cut into 2-2x8 (in half).
Audrey made a motion to approve bills. Second by Roger. Passed by vote.
Roger placed last little library at Silver Lake. He took a photo. The picture with library info will be sent to Journal. There is no sponsorship sign on this library so we will make one and laminate it as we have done with others.
Librarian report: Eighty-two kids and 17 adults are signed up for summer reading. More than 9600 minutes have been logged by kids. Our first gathering is tomorrow at 1 on east side of library. Officer Miller is coming with his K-9. Events for kids end on July 21 with the Bramble Park Zoo animal encounter. Adult activities will be each Tuesday in July. David Beck has been contacted about replacement of an emergency light that no longer works and fixing mens room toilet. We were not recipients of the DG grant or the large grant from the state library. We have a comfy chair out and 4 computers are available. There is no mask requirement. We will be closed July 5 for the holiday. We are going to discuss an event for Harvest Days weekend. We have fish in the tank.
Board indicated that we don’t need to reopen Saturdays until fall.
Roger made a motion to adjourn at 12:35. Second by Maggie. (Jack and Roger stayed to plan Plexiglas at circulation desk.)
Present: Ginny, Audrey, Roger, Jack
Absent: Austin, Maggie
Ginny called to order 12:09.
Motion by Audrey, second by Jack to approve bills
Motion by Audrey, second by Jack to approve minutes of the April meeting.
Librarian report: Preparing for SR. Cindy and I will go to school on the 12th to promote program because awards day will be structured differently this year. We are planning outside weekly events starting June 16 (weather permitting) and ending Aug 21. We will move inside if need be. We have hired the Bramble Park zoo for an animal encounter to celebrate the end of the program on the 21st. We will invite the whole community.
Kids can read and record from registration forward but weekly activities won’t start until June. Adults can read also. We will have activities for them each Tuesday in July.
Eric Weglietner here this week for fire alarm installation. Not working yet…
Crafts were on the 5th: 12 participants
Bingo will be on 19. Book Discussion will be on 26th.
WHO-FI 474 Sessions which is down 14% from last month but number of unique visitors is up 14%.
American Rescue Plan Act – over 2million dollars awarded to SDSL.
Discussion was held regarding the grants from the rescue plan.
Adjourned at 1pm – motion by Roger, second by Audrey.
Next meeting June 14, 2021
Present: Ginny, Roger, Maggie
Absent: Austin, Audrey, Jack
Ginny called to order at 12:05.
Maggie will not be able to attend the April and May meetings due to conflicts.
Roger made a motion to approve bills. Maggie provided the 2nd. Approved.
Maggie made a motion to approve the minutes of the Feb. 8, 2021, meeting. Roger, 2nd. Approved.
Maggie made a motion to declare the office and circulation desk computers surplus once the new computers are installed and ready. Roger 2nd. Approved.
Motion was made by Roger to replace the existing MATERIALS REPLACEMENT POLICY with the following: “If an item needs to be replaced, a fee for the cost of replacement will be placed on the patron’s library account. Failure to pay may result in loss of privileges.” 2nd by Maggie. Approved.
Librarian report: Librarian Report March 8, 2021
Jumpstart for me was on 27th. Enjoyed the time to get info and share info with other librarians. Other staff will partipate this week.
We received $1000 grant from the Stephanie Miller Davis foundation. We can be awarded $1000 a year for 3 years. This is our last year. Dollar General Grants aren’t awarded until mid-May.
Training went well for new circulation system. Thank you to Ginny for monitoring the library while we were in training. There are some glitches but we are working through them. We have many books with no cost associated with them. Our trainer indicated there should be some cost in there for insurance purposes so we are working on that. I have completed the annual report. Need signatures from Ginny and Marie. In preparation to upgrade to Atriuum we looked through books that we have that never get used. In general we do our weeding out front and go on our way but I am not sure what to do with some of the items in the work room… is there value in our keeping? Is there value for someone else to have?
The 2020 Foundation earning report, 2020 Annual report info from SDSL, last four weeks of COVID statistics were shared.
Suggestions were made to get articles in the paper for the updated card catalog, used book sale and maybe do tutorials for new catalog.
Roger made a motion to adjourn at 12:55. 2nd Maggie. Next meeting April 12, 2021 at noo
Present: Audrey, Maggie, Ginny
Absent: Roger, Jack, Austin
Ginny called to order at 12:11
Audrey made a motion to approve bills. Second provided by Maggie. Approved.
Audrey made a motion to approve the January minutes with the change of ILS to read Integrated Library System. (Changed below)Maggie seconded. Approved.
The inclement weather policy was reviewed. No changes were advocated. Staff will refer to The Marshall County Emergency Management Facebook page for “No travel in Marshall County” posts that will indicate the library will be closed.
Librarian report: We gathered as a staff and discussed summer reading, “back to normal” etc. Thank you to Maggie who covered the library so staff could attend a mandatory meeting with the rest of the city employees to discuss the 2021 city policy. One of the policies is regarding a clothing allowance. It is not a line item in any budget per Marie. The items come out of the supplies budget. Our budget will not currently cover that allowance. A $450 donation was presented to the library by the Horton United Way. A FB post will be made and info sent to Doug at the Journal to be printed sharing the news. JumpStart webinars will start this month. Rhonda will participate on the 27th, Bonnie on March 9th, Cindy and Shelly on the 11th. There is also a zoom meeting to talk about the 2020 Annual Report. We had visitors from the Webster City Library on the 29th. They were gathering information but we learned from them as well. I have applied for a $3000 DG summer reading grant. Awards are in May. We have been invited to the city pot luck on the 23rd from noon to 1. Book club was held in Jan. Five attended. The next gathering will be March 31 at 1:00pm. The book is “The Tattooist of Auschwitz” by Heather Morris. The library will be closed Monday the 15th for Presidents Day. Atriuum training will be Feb. 24th. We will have an alternate way to check out books for a couple of days until after the training.
Maggie suggested checking Target for grant options for technology.
The One Book South Dakota selection was discussed. A suggestion was made to visit with the Marshall County Historical Society if a discussion is held.
There was discussion of last month’s book discussion. A comment was made that it would be helpful to society to be able to have discussions to share opinions and beliefs to hear each other and not judge. If this person would like to set up a civic discussion, the library can promote it.
The board members present offered the option to visit with library staff and HH Design about shirts.
Maggie offered to cover the library again on the 23rd while we attend lunch. Ginny will sit at the desk while we are in training on the 24th.
COVID stats were provided.
The meeting adjourned. Next meeting march 8, 2021, at noon in the library.
Present: Audrey, Maggie, Ginny, Roger, Jack
Ginny called the meeting to order at 12:03. A motion by Jack, second by Maggie to approve the minutes of the December meeting. Vote held. Approved.
A motion to approve bills by Audrey, second by Maggie. Approved by vote.
Discussion was held regarding updating the Integrated Library System to Atrium. Maggie made the motion to contact book systems about the quote and the maintenance previously paid on our current system to see if the prorated amount could be applied to the purchase of the Atrium hosted upgrade and OPAC snapshot with the remainder to be paid with foundation funds. Jack provided the second. Vote to approve.
Librarian report: New printer installed 12-22-20. New computers ordered and received but not installed. Discussion held regarding a Venture managed firewall to protect the library computers. Rhonda will get more information to report at the February meeting. Jump Start summer reading workshops will be held virtually this year. Each staff member can attend this way. Discussion was held regarding the city council agenda.
Motion to adjourn by Jack; second by Audrey.
Next meeting February 8 at noon.
Special Meeting 11-13-20 noon
Present:Ginny, Roger, Maggie, Audrey
Ginny called us to order. Quotes for electrical were reviewed. The quotes are not “apples to apples.” After discussion, the board asked Rhonda to get quotes that are comparable and let the board know so a decision can be made.
Discussion was held about holiday bonus. It was decided that gift cards would be purchased for the library staff – 4 in library $250, $200, $200, $200 and Patty ($50). Motion by Roger second by Maggie. Vote passed. The gift fund will be used.
Meeting adjournedMinutes of the November 6 meeting:
Minutes of November 6, 2020 Board meeting
Present: Ginny, Roger, Jack, Audrey, Maggie
Ginny called the meeting to order at 12:05.
Jack made a motion to approve the minutes of the Oct. 12, 2020 meeting. Second by Roger. Vote to approve. Audrey made a motion to approve bills. Second by Maggie. Vote to approve.
Discussion was held regarding VHS tape donation. The board asked for further investigation.
Discussion was held regarding the technology grant and quotes for potential computer work to be done. After discussion, Jack made a motion to not accept the technology grant money. Roger provided the second. Vote to approve. More research will be done regarding the other computer work.
Librarian report: Monthly meetings with Marie and George where we work on budget, policy etc. One of the things we discussed was getting quotes for additional outlets. Book Discussion held Nov. 4. 4 in addition to 2 staff. Trunk or Treat about 280 kids.Bonnie out the week of the 16th. I am taking vacation for deer season the week of Thanksgiving .No Bingo this month. Crafts: Santa project in the works for Dec. 2. Story time at daycares: numbers are staying steady there about 22 kids in the 3 places. Steve back and forth from here to SC for work so no computer work has been done yet. No quotes for 2 computers we talked about in September.
A special meeting will be held on Friday, November 13 at noon to review quotes for outlets.
Maggie made a motion to adjourn. Second was by Roger. Adjourned at 1pm.
Minutes of Board meeting 10-12-20
Present: Ginny, Roger, Audrey, Maggie
Absent: Austin, Jack
Ginny called us to order at 12:09 pm.
Motion to approve minutes of the September meeting was made by Roger. Second offered by Audrey. Carry. Motion to approve bills made by Audrey. Second by Roger. Carry. Discussion was held regarding the Expetec proposal and the technology grant. The board asked Rhonda to research other companies that provide the same service and hardware so that prices can be compared.
Librarian report: The Davidson bill was sent to city hall with a bill that George had. The total was $257.30. JP concrete will come work at west door yet this fall.Silent Auction maybe in November and add Saturdays back into schedule 9-12. Not sure if amount of traffic will warrant staffing but won’t know until we do it.Events Crafts 10-7. 9 ladies. Bingo 10-14Book Discussion November 4 Water Keeper by Charles Martin. Story Time: Little Sprouts, Cindy Zuehlke, Brittany Bush.We will participate in Trunk or Treat and give out books. We will be closed on November 11 – Veterans Day and Th-Sun Thanksgiving weekend. When items are donated that don’t get put into circulation we often put on used book sale. May we explore ebay? The board asked Rhonda to learn more about the process since we are a city entity.
Maggie made the motion to adjourn at 1:00. The second offered by Audrey.
The next meeting will be November 9, 2020 at noon.
Only discussion was held at this meeting due to number in attendance. Rhonda updated the members about the Technology grant and the federal requirements that were originally unknown to the first round applicants. Further discussion led to quotes from Expetec in Aberdeen. This will be discussed further at the next meeting.Rhonda updated the members about the circulation and patron numbers the last 4 weeks, plumbing done by Davidsons, plans for future events at the library. Story time will go on the road this week at 2 daycares. One more will be added in October. The other 3 have not yet scheduled. Rhonda would like to replace outdated staff computers. Quotes are requested for the next meeting to the full board to review and potentially approve. The annual SDLA conference later this month is going to be held virtually. Interested staff members may register.
The meeting adjourned at 1:30
The next meeting will be at noon on Monday, October 12, 2020.
Minutes of the August 10, 2020 Board meeting
Meeting called to order by President Ginny at 12:15
Present: Ginny, Roger, Jack, Maggie
Absent: Audrey, Austin
Jack made a motion to approve minutes from the July 2020 meeting. Second by Roger. Approved by vote.
Maggie made the motion to approve the bills. Second by Jack. Approved by vote.
Cindy visited with the board. Rhonda will research and provide feedback.
Maggie made a motion to adjourn to discuss personnel. Second by Jack. Adjourned at 12:26.
Resume regular meeting at 12:40. No action taken.
Budget discussion was held. Maggie made a motion to leave budget as is with the exception of salaries which should follow the percentage increase offered to the rest of the city employees for 2021. Jack provided the second. Motion approved.
Librarian report:52 kids registered for SR. Finishing up this week. Will do a storytime on the Britton Library FB page July 22 and 29. All of the summer reading grant was spent on books, prizes, decorations and craft supplies. Patronage and Overdrive reports were presented. Two surplus computers were purchased for a $150 donation. Reopening under Covid-19 article provided by SDSL was discussed briefly.
Budget discussion was held.
Ginny’s term on the board is up. She agreed to stay on.
Jack moved to adjourn at 12:55. Second by Maggie.
Next meeting August 10, 2020
Librarian report: Share numbers for circulation while closed. State Library wants us to keep separate numbers for virtual story times, circulation, folks we help, time we are open etc. because they are not sure what the feds will ask on our next annual report regarding our COVID-19 experiences. Marie asked me to mark things COVID if it was a specific purchase for that in case there are funds for reimbursement. Virtual SR – registration numbers, 30 kids as of June 4. June 3 Ali T provided our kick off on FB live. Ft. Sisseton provided all supplies for the craft. We will start with our presentations this week. We are open to public M-W-F 9-5:30. I created a special report. If the city plans to continue doing council meetings via ZOOM, they are required by offer a place for people to access it. I offered to host that meeting once a month in the conference room starting in July if they are doing it. Plan for SR thru July 8. Will need to decide if meeting in person to give prizes and have celebration as we had originally planned. Phyllis Cole-Dai cancelled her visit but will let us know when she starts up on her speaking tour again so we can reschedule. I haven’t touched base with the speaker I scheduled for Harvest Days weekend…I have been in contact with librarians I have met and been to class with about opening and about summer reading. Each community is different. Most are doing SR online. New product provided by State Library – READSquared. Registered our library May 26. Training on 27th and 28th. Sign up takes place, they log reading, it alerts them and us if they are due a prize. We can set missions and other activities for earning points. We can use this program for any type of reading program – 1000 Books B4 K is already set up in there. The funds came from the CARES Act thru the Fed. Gov’t. If it is a positive experience for most, the SDSL will continue to fund the product. We are still learning…I applied for a technology grant that was due June 1. I requested $1000 for a new computer processor and monitor plus $250 for cleaning supplies which would cover most of the automatic sanitizing station I ordered. WE HAVE BEEN AWARDED $1000 – IT WILL GO TO OUR FINANCE OFFICER. I will contact Steve about ordering a new desktop. Then we can update the 6th one this fall…
The board discussed providing a bonus for the staff as a thank you for essential work during teh COVID-19 pandemic. The board agreed to purchase Britton Bucks using the Gift Fund.
The meeting adjourned at 12:52.
Present: Roger, Ginny, Austin, Audrey, Jack
Ginny called the meeting to order at 12:06
A motion was made by Jack with a second provided by Roger to approve the minutes from the Feb. 10, 2020 meeting. Approved by vote.
Discussion was held regarding the leave policy in the BPL handbook and policy recommended by Britton City Council for the City employees. A motion was made by Audrey to adopt leave policy as put forth by the City of Britton. Second was made by Jack. Approved by vote.
Audrey made a motion to approve the bills. Second by Austin. Approved by vote.
Librarian report:We have been awarded the Stephanie Miller Davis grant for summer reading. It is a $1000 award. Annual report is complete. The only item left is to get signatures and submit. We had a trip and fall outside the west door at the library 2-25. The sidewalk has been marked and will need to be fixed when the weather gets better. $289 earned on recent silent auction. Beverly Schatz will be at library April 4 to discuss her book at 1pm.
The purchase of an Oculus Quest was approved after discussion and a motion by Jack and a second by Roger to shop around and purchase with the gift fund.
The meeting was adjourned at 1:13
Next meeting will be held Monday, April 13, 2020 at noon.
Present: Ginny, Jack, Roger, Audrey, Austin
Ginny called to order 12:06.
Roger made the motion to accept the minutes of the January meeting. Second was by Jack. Approved by vote.
Audrey made the motion to accept the bills. Jack seconded. Approved by vote.
Jack made a motion to accept both the computer policy and meeting room policy with corrections from the last meeting. Austin provided the second. Approved by vote.
Librarian report:Craig from CDJ came to check furnace 1-16-2020 as it was 65 degrees and would not warm up. He thinks when Ottertail shut us down the propane didn’t kick in because of the plugged exhaust pipe again. He will place screens (again). The library closed early on 1-17-2020 due to weather. George and Brent came to work on our water fountain. It no longer sprays over the edge but George said we may need to seek a plumber if there are further issues. One of the surplus computers was sold for a $50 donation. Steve will put the new computer policy on the computers so patrons will click “OK” that they agree to the policy before they can get to the internet. Next book discussion will be 3-27 JUST MERCY. Jumpstart Summer reading class will be in Bowdle 3-13. Shelly and Rhonda are signed up. there is a 2 day training in Huron coming up in April that Rhonda would like to attend with Cindy that relates to early literacy through teen services. Rhonda has applied for a travel grant through the Stephanie Miller Davis grant. We have not heard back yet whether or not we will receive the summer reading grant again this year. Annual report is in progress. While our traffic has remained steady, our circulation of books has increased. Our ebooks are steady but audiobook downloads increased. We have over 60 unique wifi users in January who used our wireless over 200 times. The state historical society will no longer by microfilming newspapers. I got a new solicitation request about digitizing from Northern Micrographics. The board wants to keep this on the agenda for the future…
The board approved our travel to Huron for training.
Adjournment at 12:56.
Board minutes 1-13-20
Present: Austin, Jack, Ginny, Maggie, Audrey
Call to order 12:06
Jack made a motion to approve minutes of Dec. meeting. Second offered by Audrey.
Approved by vote.
Audrey made a motion to approve Dec. bills to be paid. Second by Jack. Approved by vote.
At a previous meeting the board requested a 4% increase in the library budget. City council approved 4% for wages. 2020 wages will be as follows:Shelly Kann $11.96, Cindy Krutsinger $13.16, Bonnie Henricks $15.71, Rhonda Hardina $18.20. Motion by Maggie; second by Jack to approve. All voted aye.
Discussion was held regarding meeting room policy and updated computer policy. Corrections were indicated and will be retyped for the Feb. meeting. Person utilizing meeting room should get a copy of policy and sign with phone number. Additions/corrections to computer policy were offered. Discussion was held regarding acceptance of policy. Purchasing Cybrarian at $649 annually was not an expense to incur at this time. Rhonda will check with Steve to find out if there is a product that would bring up policy when a computer user signs in which would require the user to agree to policy. Once new policy goes into effect, notices will be posted by computers.
Maggie and Ginny will perform employee evaluation for Rhonda on Thursday, Jan. 16 at 10am.
Librarian report: 971 visitors in December. Shelly and I got our leave time taken. She is taking some vacation with Steve in Feb. As we begin to work on personnel policy, I am wondering if you would be thinking about whether or not we could offer the 24hours of personal leave to part-time staff after a certain number of years of service to the library.
Ended the year under budget although we went over couple of line items.
This months events:Jr. Crafters and Builders each Tuesday after school from 3:30-4:30.
Bingo Jan 8 and 22. Storytime each Wed this month. Book Discussion 1-17 at 2pm. Adult Crafts Wed. Jan 29 at 1.
We will be closed on the 20th as MLKJ Day.
Feb. will be another closure for Pres. Day on 2-17
rhonda and shelly are Registered to attend jumpstart in Bowdle. Depending on scheduling etc she may go alone.
Pilcrow Foundation Grant books have been received. They will debut at READING RIOT Jan. 30. We will take photos, put article in paper, etc. We will need that info to report back to the foundation. We received additional books thru another donor. They are all science and Math,
We will be getting a request for the state library report to be completed soon…
Jack made the motion to adjourn at 1:00pm. Second provided by Maggie. Approved by vote
Minutes of the December 9, 2019 Board meeting
Call to order by Ginny at 12:04
Present: Ginny, Jack, Austin, Audrey, Maggie
Jack made a motion to approve the November minutes. Second by Maggie. Approved by vote.
Maggie made a motion to approve the second reading of the policies in review. Jack provided the second. Approved by vote.
Inclement weather policy:If no travel is advised in the county the library will be closed. Scheduled staff has the option to take the day without pay, make up the hours or take personal/vacation leave. Motion by Jack; second by Austin. Approved by vote.
Rhonda will do further research with the SD Historical society to see if newspapers are being digitized and which ones before the board discusses digitizing local papers that are currently on film here.
Audrey reviewed bills and made a motion to approve. Jack-second. Approved by vote.
Rhonda provided information about Dolly Parton’s Imagination Library which offers free books to kids. Marshall County families qualify through the Marshall County United Way. Forms can be completed and sent to Even Start 5 S State Street Aberdeen, SD 57401
A list of end of year bills will be created and emailed to board members for approval. (City council will hold a special meeting later in the month to pay year end things)
Librarian Report: Book Discussion was held 11-22 with 9 attending. BOOK WOMAN OF TROUBLESOME CREEK Jan. 17.
$400 check to mail to Pilcrow foundation for grant books. I will apply for the Stephanie Miller Davis grant again for next year’s summer reading.
Oculus Go was taken to KOLEE Library to be returned via courier to SDSL.
We are now a part of SD Share It. I am still learning process. I did ship out the first requested book today. I will request a couple of copies of the discussion book this week.
We will be open 9-2 on 24th and closed the 25th and 1st.
The board decided to bring goodies and light lunch to the library between 11:15 and 12:45 to treat the staff.
The meeting adjourned at 12:50. Ginny, Maggie, Audrey, Rhonda and Cindy took a tour of the school’s Maker Space following the adjournment.
Present: Jack, Audrey, Maggie, Austin
Absent: Roger, Ginny
Jack called to order at 12:18
Minutes were approved: motion by Maggie second by Jack
Bills approved: motion by Audrey second by Maggie
Policy reading, Imagination Library were tabled until next month.
Librarian report: $300 silent auction. December 7 is Christmas on Parade. There will be stories with Mrs. Claus, cookies and coffee and a come-and-go craft. Roger asked about a tour at the school’s Maker Space after he experienced VR here. There were 6 people who tried it out on the 30th. We have renewed the VR from SDSL until Thanksgiving and will invite the public on the 22nd and the 27th to try it out. We will be closing early on the 24th of Dec. We will choose children’s books and send $400 to Pilcrow Foundation by the end of the year. There were about a dozen people who enjoyed the Genealogy presentation. We were asked to have her back sometime. Next book discussion November 22 at 2.
October numbers:1181 guests, 1613 items circulated, 520 downloads via OverDrive.
Jack adjourned meeting at 12:50. Next meeting dec. 9,2019 at noon.
Minutes Oct. 14, 2019, meeting
Present: Ginny, Jack, Audrey, Maggie, Austin
Ginny called the meeting to order 12:08.
Jack made motion to approve minutes of Sept 9 meeting. Second by Maggie. Approved by vote.
Audrey made motion to approve bills. Second by Jack. Approved by vote.
Policy review and proposed changes:
Board members to reside in Britton.
Meetings shall be held monthly in the library prior to the monthly meeting of the Britton City Council which is held on the second Monday of each month. Notice of the meeting will be published according to the open meeting laws of the state.
The board shall elect a president and vice president. The director shall serve as the treasurer-secretary.
A separate collection of books is maintained for our young adults (grades 6-12) and are distinguished by a “Y” in the call number.
Circulation: Checkout: a combination of 5 books or magazines plus either 2 videos or audios may be checked out to any one person at a time. – Books and audios are checked out for 2 weeks.
Overdue Book Policy:1 week overdue – phone patron 2 week overdue – send postcard
If the book needs to be replaced, the patron will be charged a $10 replacement fee. Failure to pay may result in loss of privileges.
Director duties:Serve as treasurer-secretary of to the library board and keep its records.
The library has a Revenue/Gift fund checking account into which fees, fines, gifts and grants are deposited.
Books designated as surplus shall be distributed as the director sees fit.
Reservations for the meeting room can be made by phone or in person. A calendar of back room events is maintained at the circulation desk.
Librarian report:Information from the recent SDLA conference was shared. We currently have 3 students for whom tests are being proctored. Silent auction until Nov.1. We have been awarded a Pilcrow Foundation grant. More details to come. Weekly visits to the after school program, Tuesday after school activities continue. Adult craft scheduled 23rd, genealogy class on the 25th, device advice 29th, VR 30th. Book discussion postponed to 18th. There will be 8 Story time sessions yet in 2019. Explained Dolly Parton Imagination Library program.
Next meeting will be held Thursday, Nov. 7, noon.
Minutes September 9, 2019
Present: Ginny, Audrey, Roger, Jack, Austin
Absent: Maggie Jerde
Meeting called to order at 12:12 by Ginny.
Motion to approve minutes from Aug. meeting was made by Jack. Second by Roger. Vote for approval passed.
Motion by Audrey second by Jack by approve bills. Motion carried.
Maggie Jerde was appointed by mayor to board of trustees for a 3 year term.
There was discussion of policy changes. Rhonda will rewrite for a first reading at the October 2019 meeting.
The city approved a 4% salary increase for library staff for the 2020 year with the rest of the budget the same amount.
Minutes Aug. 12, 2019
Ginny called to order at 12:15. Present: Ginny, Roger, Austin
Absent:Jack, Audrey, Janelle
Motion to approve July minutes made by Roger; second by Austin.
Roger reviewed bills and made a motion to approve; second by Austin.
Discussion was held about board membership. Roger agreed to stay on for another 3 year term. Need to replace Janelle.
Discussion was held regarding having windows washed. Austin mentioned that the hospital hires What a Pane from Watertown in the spring of the year. Roger will check on our having library windows done when the group comes to town.
Policy approval tabled.
Budget tabled until Sept. meeting.
Librarian report: 7-15-19 called Davidson’s about A/C. Can’t be fixed. Got quote from Davidson. Asked Marie what rule is:state law req. us to try to secure 3 quotes. Got one from Mike’s. Was going to get one from Jason. He came and thinks he fixed it and doesn’t need replacing yet…
Had approximately 90 people at the event center for Hanson Family Show on July 10th.
AR testing continues.
I will go to in-service on the 14th to talk about the Prairie Award book nominees and the voting procedure for K-5.
Harvest Days:$64 on books sale – 30 attended Humanities event---97 total in library that day.
Shelly and I registered for SDLA.
Sent a roll of film to a digitizing company in MI. They will do 1 roll free and send USB drive with data. Email to indicate cost to do a roll with same amount of frames…
Gearing up for school year activities: Lego, Craft, ST, book club, Bingo, begin a new program called device advice. Going to start slowly…Sept . Patrons call to set up a time and let us know what it is they want help with. Will be on Tuesdays when we can all be available.
Minutes July 8, 2019
Present: Austin, Ginny, Roger, Audrey, Janelle, Bobbi
Ginny called the meeting to order at 12:08
Roger made a motion to approve minutes of last meeting (6-10-19). Second by Janelle. Approved by vote.
Janelle made a motion to accept bills. Second by Austin. Approved by vote.
Janelle made a motion to pay the automatic door invoices with the gift fund. Second by Roger. Approved by vote.
Discussion held regarding board replacement when Janelle’s term is up. Check with state library about codified law.
The FMLA will be added to the library employee manual. The board asked to have current policy that needs to be updated emailed to them with revision suggestions to be acted upon at Aug meeting.
Librarian report: 111 signed up for SR. Average 74 kids each Wed. these last 5 weeks. Last gathering will be 7-10 with program at 6 at event center. Public invited to attend. Thirty-six currently signed up for 1000 books program. Couch went to Spruce Court. New chair purchased for $100. Book discussion was held 6-7. 6 attended. Speaker coming Aug. 3 through the SD Humanities: Marian Cramer (Laura Ingalls Wilder, Family and Friends) 2pm at the library. This is Harvest Days weekend. Ginny will sit at a book sale at the library that day.Patron mentioned additional signage. It was suggested I check with George Flanery regarding street sign. Hillarey will repair sign this week. Only 2 signed up for scan day. Can’t have if not 6 confirmed. Adult crafts in Aug. Two in evening and 2 in the afternoon.
Roger made the motion to adjourn. Bobbi provided the second. Approved. Next meeting Aug. 12, 2019.
Minutes June 10, 2019
Present: Jack, Bobbie, Roger, Austin, Janelle
Jack called meeting to order 12:15.
Austin made a motion to approve May minutes. Janelle seconded. Approved by vote.
Janelle made a motion to approve bills. Roger seconded. Approved by vote.
There was discussion of board replacement. Bobbie Kuske had previously resigned pending a suitable replacement. The mayor will be asked at the city council meeting about approval. Two members have terms ending this summer. Janelle does not plan to stay on so a replacement will need to be found for her as well.
95 currently signed up for SR. Half that attended programming last Wednesday.
34 signed up for 1000 Books B4 Kindergarten
Wiring done for automatic door. House of Glass can be contacted to retrofit door now.
$318 silent auction
Field trips from school last 2 weeks brought us 212 teachers and students for NASA kit into. Cindy and I promoted SR at school on last day.
Kids are taking accelerated reader tests here this summer.
Janelle made a motion to declare couch surplus and to purchase two chairs to replace. Second by Roger. Approved by vote.
Little Free Libraries taken to Ft. Sisseton and Roy Lake. It was suggested to ask if there is anywhere in Pierpont that would be appropriate for the last one.
Discussion was held regarding Rhonda applying to be a notary public. Motion by Janelle with a second by Austin that library will pay for application and stamps necessary. Approved by vote. Discussion was held and was decided that this would be a free service.
Discussion was held regarding the library employee policy compared to the policy received from city hall. The board would like to see what the changes are before adopting. It was asked that Rhonda send email prior to the next meeting with the changes so the board can review and discuss in July.
The outdoor sign is in need of fixing on north side. South side was fixed last year. Bobbie made a motion to have Hillarey Holland fix north side as she did south side. Janelle second. Approved by vote.
SDLA will be held in Spearfish Sept 25-27. Board approved Director and one other to go. Book Festival is in Deadwood Oct 3-6.
Roger made a motion to adjourn. Second by Austin. Motion passed.
Furnace trouble 4-29. Maxwell Electric switched us over to propane while ordering parts for electrical problem. Came back to fix. Birds housed in vent. Talked with Justin P. He had David Beck come. Cleaned out vent. Damper and screen broken. Will order and replace. Fixed it so nothing can get in right now.
City guys put up our new summer reading banner outside.
We were awarded the Stephanie Miller-Davis Grant for summer reading
Silent auction through 5-31-19.
Jr crafters and Jr builders each met 2x in April. Will meet once each in May. There was a 5th Tuesday so we held an elementary game time. 22 kids here.
Story time 5x, Bingo twice. Will do each 2x in May before we settle into prep for Summer Reading.
Reading Riot was held on 22nd – 38 attended.
Adult crafts: April 24. 11 attended. She will have again May 22.
Cindy and I will go to school during awards for elementary school on 17th to promote summer reading
Probationary period over for Shelly. Will do eval and notify city hall. Via email members ok.
April 8, 2019 Library Board
Present: Ginny, Bobbie, Janelle, Austin
Absent: Roger, Jack
Ginny called the meeting to order at 12:08
Austin made a motion that was seconded by Janelle to approve minutes of March meeting. Motion carried by vote.
Librarian report: Bingo twice in March -- 20 total Will have Bingo 2x in April and May
Legos twice in March -- 19 total kids Will meet 2x in April and 1x in May as well as Jr. Craft
Jr. Craft 2x -- 19 total kids
Story time 3 times.-- About 100 in attendance kids and adults Will meet on Wed. thru May 8
Adult crafts 3-27 -- 14 attended will meet again April 24
Went to the after school program 2x in March. -- 34 total kids
Reading Riot got cancelled for March. Last meeting for the school year will be next month.
Book Chat held March 29. – 4 attended. Will discuss Journey with Crazy Horse on Friday April 26 2-3.
Painting completed. Cost under estimate.
Britton area expo March 30. Gave away a $50 Kindle. Shirley Symens winner.
Funds were put into CD at bank in Feb.
We currently have 3 students taking on-line classes that we proctor exams for.
Rug service was discussed.
Motion by Austin and second by Bobbie to cancel Stamps.com service. Motion carried.
Discussion about back door. Rhonda will contact House of Glass about an auto open button.
Bobbie Kuske resigned her position on the board pending a suitable replacement.
Rhonda will do some research regarding digitization of microfilm.
Motion to adjourn by Janelle, second Austin. Motion carried.
Next meeting 5-13, 2019
Minutes of board meeting 3-11-19
Present: Janelle, Jack, Ginny, Austin
Absent: Roger, Barb
Ginny called meeting to order 12:08.
Librarian report: Bingo, after school program, Jr. Builders and Jr. Craft Club were held 2 times in February. Adults crafted 2-27. Four story time gatherings. Reading Riot was 2-28. Next Riot will be 3-28.
Annual report completed and submitted but need certification signed.
Lori and Cindy attended Jumpstart Summer Reading meeting in Watertown 2-22-19. Both were pleased with the event. Shelly and Bonnie attended a similar meeting in Aberdeen 3-8-19. They had a good experience as well.
Friends met on 2-13. Good turnout. Thank you notes were sent to speakers.
One Book SD discussion was held 2-26-19. Thirteen attended. Jane Rasmussen from Sisseton was out leader.
We will have a book at the Expo on the 30th.
Grant opportunity for summer reading was submitted.
Dr. Seuss was celebrated on March 2.
Board reviewed quote for painting the main library and hallway offered by Bev Daberkow and Colleen Vold. Jack made a motion to accept the bid. Second by Janelle. Motion carried.
Motion made by Austin and second by Janelle to approve the bills.
Motion by Janelle; second by Austin to approve minutes of the Feb. 22, 2019, meeting.
Discussion was held regarding a give- away of some sort for the expo. A Kindle was suggested.
Board voted to end probationary period for Director.
Adjournment:Janelle motion, Austin second.
Feb. 11, 2019
Present: Jack, Ginny, Austin, Janelle
Absent: Roger and Barb
Ginny called the meeting to order and acknowledged Brian Rabenberg and Megan Hastings who came to discuss banking options for a sum of the gift fund that has accrued. Options were discussed. Janelle made a motion seconded by Jack to place $45,000 of the current gift fund into a 5 year CD earning 2.25% to 2.5 % interest and have Rhonda Hardina’s name and Ginny Anderson’s name on the CD. Motion carried.
Minutes of the Jan. 7, 2019 meeting were reviewed. Jack moved to approve. Austin seconded. Motion carried.
Bills were reviewed. Janelle made a motion to approved that was seconded by Austin. Motion carried.
Librarian report was given: Bingo twice in Jan-8 each time
Legos twice in Jan
Jr. Craft 1x
Story time 3 times. Cancelled on 30th along with adult crafts.
Went to the after school program 1x in Jan. Plan 3x in Feb. now that I feel comfortable getting things in office done too.
Reading Riot got rescheduled from 24th to 31st. Feb. will be on the 28st.
Shelly started on Jan. 28th. Worked her 35 hours in 4 days that week. She is to be offered the benefits of other city employees.
We were closed due to no travel advisory.
Lori and Cindy registered to attend Jumpstart in Watertown on 22nd of Feb. Shelly and Bonnie are registered for Aberdeen March 8.
“Book chat” was held Friday January 25 at 2pm 4 attended but 3 of 4 were different than our regular book club. One Book Discussion for Feb 26 at 6pm. Neither Wolf Nor Dog by Kent Nerburn.
Discussion Scholar Jane Rasmussen from Sisseton. David Beck came to open our sewer vent 1-29-19.
We will be closed Monday, Feb. 18 for Presidents day. I am taking Friday also to go to the Hills with Chad and the boys.
We would like to start a 1000 books before Kindergarten program in April.
Britton area expo March 30. Non-profits can get free space. Will sign up. Offer device help for ebooks etc. Grant opportunity for summer reading
Janelle made a motion that was seconded by Jack to create a 1000 books before Kindergarten program. Approved.
Jack made a motion to adjourn. Second by Janelle. Next meeting 3-11-19
Bo ard meeting
January 7, 2019
Present: Ginny, Jack, Janelle
Absent: Roger, Bobbie
The meeting was called to order by Ginny.
Minutes of the December 10, 2018 meeting were approved after review and a motion from Jack and second from Janelle.
Bills were approved after review and motion from Jack and second by Janelle.
Rhonda provided librarian report: “book chat” will be held Friday, January 25 at 2nd taking the place of a Friday Friends book discussion.
Potentially there will be discussion of this year’s One Book South Dakota on Feb. 26 at 6pm.
The library will be closed Monday, Jan. 21, 2019.
A disruption at the library Sat. Dec. 29, 2018 was discussed.
Question raised about painting the library. Rhonda was asked to investigate potential painters and report back.
Board had previously approved 3% raise for part time staff. Jack made a motion for Rhonda’s hourly pay to be $17.50 per hour. Second by Janelle. Approved.
There will no longer be a pennant coming in honor of Grace Eclov per an email from the family.
Rhonda was asked to verify Brian Rabenberg coming to the 2-11-19 meeting.
Job applications for the recently advertised position were reviewed. Rhonda will set up interviews this week.
Janelle made a motion to adjourn. Second by Jack.
Next meeting 2-11-19
December 10, 2018
Present: Roger, Janelle, Ginny, Austin, Peggy and Rhonda
Absent: Jack, Bobbie
The meeting was called to order by Ginny.
Minutes of the October 8, 29 and Nov. 19 meetings were approved after a motion from Janelle and second by Roger. As per the notes in Nov., it is requested Rhonda visit with Brian Rabenberg of First Savings Bank about attending the Feb. 11, 2019, board meeting to discuss investment options for Cameron Johnston estate funds.
Bills were approved after motion by Roger and second by Janelle.
Librarian report: $389 raised on recent silent auction. Library will close at 5pm on Friday Dec. 14 for a staff Christmas gathering. Signs will be posted for patrons. Peggy thanked the board for all of the support they provided for the years she has been Library Director. This is her last meeting in this position.
Terms ending in 2019 will be discussed in August.
After discussion, it was decided to post an advertisement for full-time assistant librarian position. Ad will run 19th and 26th of December 2018 with applications needing to be in by January 4, 2019.
Susan Eclov had contacted the library about donating a reading banner in honor of Grace Eclov’s 89th birthday. Board approved. We will be in contact with the family regarding size and content.
Board approved 2 staff members attending Watertown JumpStart meeting for summer reading.
The 2019 summer reading program will be funded with the Britton Public Library gift fund and should be advertised as such.
Wages were discussed for Rhonda entering Director position. $17.00 was determined with a probable raise after 3-month review.
Motion from Roger to adjourn and second from Austin.
Next meeting will be Monday, January 7, 2019, at noon