Open Meeting-Britton Public Library
Minutes of the December 9, 2019 Board meeting
Call to order by Ginny at 12:04
Present: Ginny, Jack, Austin, Audrey, Maggie
Jack made a motion to approve the November minutes. Second by Maggie. Approved by vote.
Maggie made a motion to approve the second reading of the policies in review. Jack provided the second. Approved by vote.
Inclement weather policy:If no travel is advised in the county the library will be closed. Scheduled staff has the option to take the day without pay, make up the hours or take personal/vacation leave. Motion by Jack; second by Austin. Approved by vote.
Rhonda will do further research with the SD Historical society to see if newspapers are being digitized and which ones before the board discusses digitizing local papers that are currently on film here.
Audrey reviewed bills and made a motion to approve. Jack-second. Approved by vote.
Rhonda provided information about Dolly Parton’s Imagination Library which offers free books to kids. Marshall County families qualify through the Marshall County United Way. Forms can be completed and sent to Even Start 5 S State Street Aberdeen, SD 57401
A list of end of year bills will be created and emailed to board members for approval. (City council will hold a special meeting later in the month to pay year end things)
Librarian Report: Book Discussion was held 11-22 with 9 attending. BOOK WOMAN OF TROUBLESOME CREEK Jan. 17.
$400 check to mail to Pilcrow foundation for grant books. I will apply for the Stephanie Miller Davis grant again for next year’s summer reading.
Oculus Go was taken to KOLEE Library to be returned via courier to SDSL.
We are now a part of SD Share It. I am still learning process. I did ship out the first requested book today. I will request a couple of copies of the discussion book this week.
We will be open 9-2 on 24th and closed the 25th and 1st.
The board decided to bring goodies and light lunch to the library between 11:15 and 12:45 to treat the staff.
The meeting adjourned at 12:50. Ginny, Maggie, Audrey, Rhonda and Cindy took a tour of the school’s Maker Space following the adjournment.
Present: Jack, Audrey, Maggie, Austin
Absent: Roger, Ginny
Jack called to order at 12:18
Minutes were approved: motion by Maggie second by Jack
Bills approved: motion by Audrey second by Maggie
Policy reading, Imagination Library were tabled until next month.
Librarian report: $300 silent auction. December 7 is Christmas on Parade. There will be stories with Mrs. Claus, cookies and coffee and a come-and-go craft. Roger asked about a tour at the school’s Maker Space after he experienced VR here. There were 6 people who tried it out on the 30th. We have renewed the VR from SDSL until Thanksgiving and will invite the public on the 22nd and the 27th to try it out. We will be closing early on the 24th of Dec. We will choose children’s books and send $400 to Pilcrow Foundation by the end of the year. There were about a dozen people who enjoyed the Genealogy presentation. We were asked to have her back sometime. Next book discussion November 22 at 2.
October numbers:1181 guests, 1613 items circulated, 520 downloads via OverDrive.
Jack adjourned meeting at 12:50. Next meeting dec. 9,2019 at noon.
Minutes Oct. 14, 2019, meeting
Present: Ginny, Jack, Audrey, Maggie, Austin
Ginny called the meeting to order 12:08.
Jack made motion to approve minutes of Sept 9 meeting. Second by Maggie. Approved by vote.
Audrey made motion to approve bills. Second by Jack. Approved by vote.
Policy review and proposed changes:
Board members to reside in Britton.
Meetings shall be held monthly in the library prior to the monthly meeting of the Britton City Council which is held on the second Monday of each month. Notice of the meeting will be published according to the open meeting laws of the state.
The board shall elect a president and vice president. The director shall serve as the treasurer-secretary.
A separate collection of books is maintained for our young adults (grades 6-12) and are distinguished by a “Y” in the call number.
Circulation: Checkout: a combination of 5 books or magazines plus either 2 videos or audios may be checked out to any one person at a time. – Books and audios are checked out for 2 weeks.
Overdue Book Policy:1 week overdue – phone patron 2 week overdue – send postcard
If the book needs to be replaced, the patron will be charged a $10 replacement fee. Failure to pay may result in loss of privileges.
Director duties:Serve as treasurer-secretary of to the library board and keep its records.
The library has a Revenue/Gift fund checking account into which fees, fines, gifts and grants are deposited.
Books designated as surplus shall be distributed as the director sees fit.
Reservations for the meeting room can be made by phone or in person. A calendar of back room events is maintained at the circulation desk.
Librarian report:Information from the recent SDLA conference was shared. We currently have 3 students for whom tests are being proctored. Silent auction until Nov.1. We have been awarded a Pilcrow Foundation grant. More details to come. Weekly visits to the after school program, Tuesday after school activities continue. Adult craft scheduled 23rd, genealogy class on the 25th, device advice 29th, VR 30th. Book discussion postponed to 18th. There will be 8 Story time sessions yet in 2019. Explained Dolly Parton Imagination Library program.
Next meeting will be held Thursday, Nov. 7, noon.
Minutes September 9, 2019
Present: Ginny, Audrey, Roger, Jack, Austin
Absent: Maggie Jerde
Meeting called to order at 12:12 by Ginny.
Motion to approve minutes from Aug. meeting was made by Jack. Second by Roger. Vote for approval passed.
Motion by Audrey second by Jack by approve bills. Motion carried.
Maggie Jerde was appointed by mayor to board of trustees for a 3 year term.
There was discussion of policy changes. Rhonda will rewrite for a first reading at the October 2019 meeting.
The city approved a 4% salary increase for library staff for the 2020 year with the rest of the budget the same amount.
Minutes Aug. 12, 2019
Ginny called to order at 12:15. Present: Ginny, Roger, Austin
Absent:Jack, Audrey, Janelle
Motion to approve July minutes made by Roger; second by Austin.
Roger reviewed bills and made a motion to approve; second by Austin.
Discussion was held about board membership. Roger agreed to stay on for another 3 year term. Need to replace Janelle.
Discussion was held regarding having windows washed. Austin mentioned that the hospital hires What a Pane from Watertown in the spring of the year. Roger will check on our having library windows done when the group comes to town.
Policy approval tabled.
Budget tabled until Sept. meeting.
Librarian report: 7-15-19 called Davidson’s about A/C. Can’t be fixed. Got quote from Davidson. Asked Marie what rule is:state law req. us to try to secure 3 quotes. Got one from Mike’s. Was going to get one from Jason. He came and thinks he fixed it and doesn’t need replacing yet…
Had approximately 90 people at the event center for Hanson Family Show on July 10th.
AR testing continues.
I will go to in-service on the 14th to talk about the Prairie Award book nominees and the voting procedure for K-5.
Harvest Days:$64 on books sale – 30 attended Humanities event---97 total in library that day.
Shelly and I registered for SDLA.
Sent a roll of film to a digitizing company in MI. They will do 1 roll free and send USB drive with data. Email to indicate cost to do a roll with same amount of frames…
Gearing up for school year activities: Lego, Craft, ST, book club, Bingo, begin a new program called device advice. Going to start slowly…Sept . Patrons call to set up a time and let us know what it is they want help with. Will be on Tuesdays when we can all be available.
Minutes July 8, 2019
Present: Austin, Ginny, Roger, Audrey, Janelle, Bobbi
Ginny called the meeting to order at 12:08
Roger made a motion to approve minutes of last meeting (6-10-19). Second by Janelle. Approved by vote.
Janelle made a motion to accept bills. Second by Austin. Approved by vote.
Janelle made a motion to pay the automatic door invoices with the gift fund. Second by Roger. Approved by vote.
Discussion held regarding board replacement when Janelle’s term is up. Check with state library about codified law.
The FMLA will be added to the library employee manual. The board asked to have current policy that needs to be updated emailed to them with revision suggestions to be acted upon at Aug meeting.
Librarian report: 111 signed up for SR. Average 74 kids each Wed. these last 5 weeks. Last gathering will be 7-10 with program at 6 at event center. Public invited to attend. Thirty-six currently signed up for 1000 books program. Couch went to Spruce Court. New chair purchased for $100. Book discussion was held 6-7. 6 attended. Speaker coming Aug. 3 through the SD Humanities: Marian Cramer (Laura Ingalls Wilder, Family and Friends) 2pm at the library. This is Harvest Days weekend. Ginny will sit at a book sale at the library that day.Patron mentioned additional signage. It was suggested I check with George Flanery regarding street sign. Hillarey will repair sign this week. Only 2 signed up for scan day. Can’t have if not 6 confirmed. Adult crafts in Aug. Two in evening and 2 in the afternoon.
Roger made the motion to adjourn. Bobbi provided the second. Approved. Next meeting Aug. 12, 2019.
Minutes June 10, 2019
Present: Jack, Bobbie, Roger, Austin, Janelle
Jack called meeting to order 12:15.
Austin made a motion to approve May minutes. Janelle seconded. Approved by vote.
Janelle made a motion to approve bills. Roger seconded. Approved by vote.
There was discussion of board replacement. Bobbie Kuske had previously resigned pending a suitable replacement. The mayor will be asked at the city council meeting about approval. Two members have terms ending this summer. Janelle does not plan to stay on so a replacement will need to be found for her as well.
95 currently signed up for SR. Half that attended programming last Wednesday.
34 signed up for 1000 Books B4 Kindergarten
Wiring done for automatic door. House of Glass can be contacted to retrofit door now.
$318 silent auction
Field trips from school last 2 weeks brought us 212 teachers and students for NASA kit into. Cindy and I promoted SR at school on last day.
Kids are taking accelerated reader tests here this summer.
Janelle made a motion to declare couch surplus and to purchase two chairs to replace. Second by Roger. Approved by vote.
Little Free Libraries taken to Ft. Sisseton and Roy Lake. It was suggested to ask if there is anywhere in Pierpont that would be appropriate for the last one.
Discussion was held regarding Rhonda applying to be a notary public. Motion by Janelle with a second by Austin that library will pay for application and stamps necessary. Approved by vote. Discussion was held and was decided that this would be a free service.
Discussion was held regarding the library employee policy compared to the policy received from city hall. The board would like to see what the changes are before adopting. It was asked that Rhonda send email prior to the next meeting with the changes so the board can review and discuss in July.
The outdoor sign is in need of fixing on north side. South side was fixed last year. Bobbie made a motion to have Hillarey Holland fix north side as she did south side. Janelle second. Approved by vote.
SDLA will be held in Spearfish Sept 25-27. Board approved Director and one other to go. Book Festival is in Deadwood Oct 3-6.
Roger made a motion to adjourn. Second by Austin. Motion passed.
Furnace trouble 4-29. Maxwell Electric switched us over to propane while ordering parts for electrical problem. Came back to fix. Birds housed in vent. Talked with Justin P. He had David Beck come. Cleaned out vent. Damper and screen broken. Will order and replace. Fixed it so nothing can get in right now.
City guys put up our new summer reading banner outside.
We were awarded the Stephanie Miller-Davis Grant for summer reading
Silent auction through 5-31-19.
Jr crafters and Jr builders each met 2x in April. Will meet once each in May. There was a 5th Tuesday so we held an elementary game time. 22 kids here.
Story time 5x, Bingo twice. Will do each 2x in May before we settle into prep for Summer Reading.
Reading Riot was held on 22nd – 38 attended.
Adult crafts: April 24. 11 attended. She will have again May 22.
Cindy and I will go to school during awards for elementary school on 17th to promote summer reading
Probationary period over for Shelly. Will do eval and notify city hall. Via email members ok.
April 8, 2019 Library Board
Present: Ginny, Bobbie, Janelle, Austin
Absent: Roger, Jack
Ginny called the meeting to order at 12:08
Austin made a motion that was seconded by Janelle to approve minutes of March meeting. Motion carried by vote.
Librarian report: Bingo twice in March -- 20 total Will have Bingo 2x in April and May
Legos twice in March -- 19 total kids Will meet 2x in April and 1x in May as well as Jr. Craft
Jr. Craft 2x -- 19 total kids
Story time 3 times.-- About 100 in attendance kids and adults Will meet on Wed. thru May 8
Adult crafts 3-27 -- 14 attended will meet again April 24
Went to the after school program 2x in March. -- 34 total kids
Reading Riot got cancelled for March. Last meeting for the school year will be next month.
Book Chat held March 29. – 4 attended. Will discuss Journey with Crazy Horse on Friday April 26 2-3.
Painting completed. Cost under estimate.
Britton area expo March 30. Gave away a $50 Kindle. Shirley Symens winner.
Funds were put into CD at bank in Feb.
We currently have 3 students taking on-line classes that we proctor exams for.
Rug service was discussed.
Motion by Austin and second by Bobbie to cancel Stamps.com service. Motion carried.
Discussion about back door. Rhonda will contact House of Glass about an auto open button.
Bobbie Kuske resigned her position on the board pending a suitable replacement.
Rhonda will do some research regarding digitization of microfilm.
Motion to adjourn by Janelle, second Austin. Motion carried.
Next meeting 5-13, 2019
Minutes of board meeting 3-11-19
Present: Janelle, Jack, Ginny, Austin
Absent: Roger, Barb
Ginny called meeting to order 12:08.
Librarian report: Bingo, after school program, Jr. Builders and Jr. Craft Club were held 2 times in February. Adults crafted 2-27. Four story time gatherings. Reading Riot was 2-28. Next Riot will be 3-28.
Annual report completed and submitted but need certification signed.
Lori and Cindy attended Jumpstart Summer Reading meeting in Watertown 2-22-19. Both were pleased with the event. Shelly and Bonnie attended a similar meeting in Aberdeen 3-8-19. They had a good experience as well.
Friends met on 2-13. Good turnout. Thank you notes were sent to speakers.
One Book SD discussion was held 2-26-19. Thirteen attended. Jane Rasmussen from Sisseton was out leader.
We will have a book at the Expo on the 30th.
Grant opportunity for summer reading was submitted.
Dr. Seuss was celebrated on March 2.
Board reviewed quote for painting the main library and hallway offered by Bev Daberkow and Colleen Vold. Jack made a motion to accept the bid. Second by Janelle. Motion carried.
Motion made by Austin and second by Janelle to approve the bills.
Motion by Janelle; second by Austin to approve minutes of the Feb. 22, 2019, meeting.
Discussion was held regarding a give- away of some sort for the expo. A Kindle was suggested.
Board voted to end probationary period for Director.
Adjournment:Janelle motion, Austin second.
Feb. 11, 2019
Present: Jack, Ginny, Austin, Janelle
Absent: Roger and Barb
Ginny called the meeting to order and acknowledged Brian Rabenberg and Megan Hastings who came to discuss banking options for a sum of the gift fund that has accrued. Options were discussed. Janelle made a motion seconded by Jack to place $45,000 of the current gift fund into a 5 year CD earning 2.25% to 2.5 % interest and have Rhonda Hardina’s name and Ginny Anderson’s name on the CD. Motion carried.
Minutes of the Jan. 7, 2019 meeting were reviewed. Jack moved to approve. Austin seconded. Motion carried.
Bills were reviewed. Janelle made a motion to approved that was seconded by Austin. Motion carried.
Librarian report was given: Bingo twice in Jan-8 each time
Legos twice in Jan
Jr. Craft 1x
Story time 3 times. Cancelled on 30th along with adult crafts.
Went to the after school program 1x in Jan. Plan 3x in Feb. now that I feel comfortable getting things in office done too.
Reading Riot got rescheduled from 24th to 31st. Feb. will be on the 28st.
Shelly started on Jan. 28th. Worked her 35 hours in 4 days that week. She is to be offered the benefits of other city employees.
We were closed due to no travel advisory.
Lori and Cindy registered to attend Jumpstart in Watertown on 22nd of Feb. Shelly and Bonnie are registered for Aberdeen March 8.
“Book chat” was held Friday January 25 at 2pm 4 attended but 3 of 4 were different than our regular book club. One Book Discussion for Feb 26 at 6pm. Neither Wolf Nor Dog by Kent Nerburn.
Discussion Scholar Jane Rasmussen from Sisseton. David Beck came to open our sewer vent 1-29-19.
We will be closed Monday, Feb. 18 for Presidents day. I am taking Friday also to go to the Hills with Chad and the boys.
We would like to start a 1000 books before Kindergarten program in April.
Britton area expo March 30. Non-profits can get free space. Will sign up. Offer device help for ebooks etc. Grant opportunity for summer reading
Janelle made a motion that was seconded by Jack to create a 1000 books before Kindergarten program. Approved.
Jack made a motion to adjourn. Second by Janelle. Next meeting 3-11-19
Bo ard meeting
January 7, 2019
Present: Ginny, Jack, Janelle
Absent: Roger, Bobbie
The meeting was called to order by Ginny.
Minutes of the December 10, 2018 meeting were approved after review and a motion from Jack and second from Janelle.
Bills were approved after review and motion from Jack and second by Janelle.
Rhonda provided librarian report: “book chat” will be held Friday, January 25 at 2nd taking the place of a Friday Friends book discussion.
Potentially there will be discussion of this year’s One Book South Dakota on Feb. 26 at 6pm.
The library will be closed Monday, Jan. 21, 2019.
A disruption at the library Sat. Dec. 29, 2018 was discussed.
Question raised about painting the library. Rhonda was asked to investigate potential painters and report back.
Board had previously approved 3% raise for part time staff. Jack made a motion for Rhonda’s hourly pay to be $17.50 per hour. Second by Janelle. Approved.
There will no longer be a pennant coming in honor of Grace Eclov per an email from the family.
Rhonda was asked to verify Brian Rabenberg coming to the 2-11-19 meeting.
Job applications for the recently advertised position were reviewed. Rhonda will set up interviews this week.
Janelle made a motion to adjourn. Second by Jack.
Next meeting 2-11-19
December 10, 2018
Present: Roger, Janelle, Ginny, Austin, Peggy and Rhonda
Absent: Jack, Bobbie
The meeting was called to order by Ginny.
Minutes of the October 8, 29 and Nov. 19 meetings were approved after a motion from Janelle and second by Roger. As per the notes in Nov., it is requested Rhonda visit with Brian Rabenberg of First Savings Bank about attending the Feb. 11, 2019, board meeting to discuss investment options for Cameron Johnston estate funds.
Bills were approved after motion by Roger and second by Janelle.
Librarian report: $389 raised on recent silent auction. Library will close at 5pm on Friday Dec. 14 for a staff Christmas gathering. Signs will be posted for patrons. Peggy thanked the board for all of the support they provided for the years she has been Library Director. This is her last meeting in this position.
Terms ending in 2019 will be discussed in August.
After discussion, it was decided to post an advertisement for full-time assistant librarian position. Ad will run 19th and 26th of December 2018 with applications needing to be in by January 4, 2019.
Susan Eclov had contacted the library about donating a reading banner in honor of Grace Eclov’s 89th birthday. Board approved. We will be in contact with the family regarding size and content.
Board approved 2 staff members attending Watertown JumpStart meeting for summer reading.
The 2019 summer reading program will be funded with the Britton Public Library gift fund and should be advertised as such.
Wages were discussed for Rhonda entering Director position. $17.00 was determined with a probable raise after 3-month review.
Motion from Roger to adjourn and second from Austin.
Next meeting will be Monday, January 7, 2019, at noon