Open Meeting
November 15, 2022 meeting at 12:00
Present: Audrey, Maggie, Jack and Sonya
Absent: Austin, Roger and Virginia
Meeting was called to order by Maggie at 12:13pm
Public Comments: None
Minutes of Previous Meeting: Minutes of the October 10, 2022 meeting were read; Audrey made a motion to accept minutes as read, Jack seconded motion, minutes of the October 10, 2022 all members present voted aye; motion carried.
Bills/Expenses & Income: Bills for October were reviewed, Audrey made a motion to accept bills, Audrey made a motion to accept October bills, Jack seconded motion all members present voted aye; motion carried.
Librarian Report:
Total Patrons in October = 1212
Computer use in October = 132
Conference room use in October =71
WiFi Use for September = 500
Storytime on Wednesday from 10:00 am to 11:00 am = 29-31 children participate weekly
Starting in January the Library will post a thank you once per quarter.
On Monday Nov. 7, Kurt Drube a retired Professor from Northern came and did an astronomy presentation. We had 15 patrons attend 5 of which were young people and 10 that were adults. The library will have Kurt come back in the spring of 2023 and the summer.
We had a Genealogy class which was held on November 4th from 2:00 to 4:00 pm with 7 patrons in attendance. Virginia Hanson was the presenter. After class 2 patrons requested that we hold a few more classes but have Shelly K teach them as Virginia was very in-depth. We will look at holding these classes once a month starting in January.
The library held a silent auction which raised $393.00.
The library has started having Jr. Builders and Jr. Crafts every other Wednesday from 3:30 to 5:00. We also have the Hecla confirmation class every Wednesday at the front of the library.
We will be hosting a coding club in January for ages K-12. Specific day to be announced. We will be using Scratch.
We will be hosting a Coffee Klatch on Friday from 1:00 to 2:00 pm every Friday starting in January. This is open to the public.
We are still trying to figure out date and time for Mommy and Me/Tummy Time.
Sonya asked permission to purchase updated equipment an ACTIV board or promethean board for the back room and a smart TV and projector for use in the front of the library or when promethean board isn’t available. Jack made a motion to allow this purchase with Library Funds and Audrey seconded the motion. All members present voted aye motion carried. Sonya will do some research and then purchase equipment.
No decision made on IT tech for library. Sonya is to do research to find the person in Britton who does IT.
Job descriptions were discussed/reviewed. Jack made motion to accept new job descriptions, Audrey seconded. Members present voted aye. Motion carried; New Job Descriptions approved and available in Directors Office for anyone interested.
The Next meeting will be December 12, 2022 at noon in library conference room.
AGENDA for Library BOT Meeting
November 14, 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of September Meeting
4. Bills
5. Librarian Report
6. Adjournment
Next meeting December 12, 2022 at Noon.
Minutes for Library BOT Meeting
October 10, 2022 meeting at 12:00
Present: Virginia, Audrey, Maggie, Roger and Sonya
Absent: Jack and Austin
Meeting was called to order by Board President Virginia at 12:03 pm.
Public Comments: None
Minutes of Previous Meeting: Minutes of the September 12, 2022 meeting were read; Maggie made a motion to accept minutes as read, Roger seconded motion, minutes of the September 12, 2022 all members present voted aye; motion carried.
Bills/Expenses & Income: Bills for September were reviewed, Audrey made a motion to accept August bills, Audrey made a motion to accept August bills, Maggie seconded motion all members present voted aye; motion carried.
Librarian Report:
Total Patrons in September = 1034
Computer use in September = 100
Conference room use in September = 25
WiFi Use for September = 516
Storytime on Wednesday from 10:00 am to 11:00 am = 29-31 children participate weekly
The Library held it’s 20th Anniversary in Current Location Celebration on Friday October 7th from 1:00 pm to 5:00 pm. Cookies, cupcakes, hot apple cider, cold apple cider and coffee were provided for guests. We had 60 individuals participate in the festivities. We held a drawing for door prizes, at 5:00 pm The winners were:
Adult winner – Carmen Tisher
Youth winner – Maci Key
Juvenile winner – Gage Beck
Children’s winner – Bristen Allen
Discussion was held on providing thank you list quarterly instead of the current practice of yearly. Currently we publish a thank you in the December Journal thanking those individuals who have donated anything to the library. We do not list the individuals by name nor do we list what was donated. The BOT would like to have us publish on a quarterly basis and would like for the library to indicate what was done with donated items. Roger made a motion to accept changes; Audrey seconded motion, all members present voted aye; motion carried. Starting in January the Library will post a thank you once per quarter.
Sonya presented the quotes from area plumbers for installation of a new water fountain. After much discussion a motion was made by Roger to accept CDJ bid for installation, Maggie seconded motion, all members present voted aye; motion carried.
Discussion was held regarding IT services for the library. Sonya was able to present two quotes for BOT. No decision was reached as BOT would like Sonya to do more research on the topic.
Sonya reported that we still have some microfiche fill to get digitized. However, the grant period is closed. Audrey made a motion to approve sending in the rest of the microfiche to be digitized, Roger seconded motion. all members present voted aye; motion carried.
1st reading of new circulation policy held. 2nd reading will be held at November BOT meeting.
Sonya shared with BOT a monthly calendar that will be available to patrons that shows what activities are coming to library. Maggie made a motion to approve calendar, Roger seconded, all members present voted aye; motion carried.
Maggie made a motion for adjournment, Roger seconded, all members present voted aye; motion carried. Meeting was adjourned by Virginia at 1:40 pm.
Next meeting will be November 14, 2022 at noon in library conference room.
AGENDA for Library BOT Meeting
October 10, 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of September Meeting
4. Bills
5. Librarian Report
6. Adjournment
Next meeting November 14, 2022 at Noon.
Minutes of the September 12, 2022 Meeting of the library board:
Present: Jack, Audrey and Sonya
Absent: Austin, roger, ginny and Maggie
Jack called the meeting to order at 12:00pm. He also advised that there were not enough board members present to take formal action on any topics discussed.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the august 8, 2022 meeting were read, Audrey and jack were in agreement to accept minutes as read.
Bills/Expenses & Income:
Bills for August were reviewed. Audrey and Jack approved the bills for august
Librarian Report: i advised audrey and Jack that steve henricks no longer wanted to provide it services for the library. i did let them know that i had been in contact with computer express out of oakes. jamie nelson is the owner and he stated that he would be willing to accept us as new customers. reviewed the contract that jamie provided. audrey stated that there had been conversation in past meeting regarding compters and asked that i find it and review. no decisions made as majority of board not in attendance.
also told jack and audrey that i had reviewed and updated job descriptions for library staff. audrey and jack read the discription and asked sonya to shorten them up if possible; again no action taken as majority of board not in attendance. declared some old computers as surplus property and 14 grey chairs as surplus property (chairs are sold pending pickup). audrey and jack approved of surplus supplies.
no other action taken; no other items discussed. motion to adjourn was made by jack and seconded by audrey. meeting adjourned at 1:00pm
AGENDA for September, 12 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of July Meeting
4. Bills
5. Librarian Report
6. Budget
7. Adjournment
Next meeting October 10, 2022 at Noon.
Minutes of August 8, 2022 Meeting:
Present: Ginny, Jack, Roger, Audrey and Sonya
Absent: Austin and Maggie
Ginny called meeting to order at 12:04pm.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the July 11, 2022 meeting were discussed. Audrey made a motion to approve minutes as read; Jack seconded motion. Motion approved.
Bills/Expenses & Income:
Bills for June were reviewed. Audrey made a motion to approve July bills. Jack seconded motion. Motion approved.
Librarian Report:
176 individuals came to the library on August 6, 2022 for the free face painting. We raised $63.00 from our book/puzzle sale.
July #’s: 1043 patrons visited the library; 118 individuals used the computers. We had $27.25 in copies, $1.00 in fax, and $27.78 from book sale.
Reminded BOT that in August we reinstated fines – so far, no concerns/complaints.
Little Libraries: All are in good shape, no damage or graffiti noted. The Lake City library has 6-10 books that had to be removed due to water damage (the box was full and door would not shut fully). Sonya plans on checking the little libraries once a month.
The faucets in the men’s and women’s bathroom have been replaced. John Merkie installed them and graciously donated his time. He will be painting the handicap bars and getting them reinstalled when he has time. We will be painting the bars black to match the new faucets. The BOT thanked John for his help.
The director is now a salaried position.
Advised the BOT that the only responses that I have received regarding cost of copies was from Beresford Library and Cozard Library. Beresford charges $0.20 for black and white copies and $0.25 for colored and Cozard Library charges $0.25 per black and white and $0.50 for partial color and $1.00 for full page color. The BOT and Director decided that the black and white printing will remain at $0.25 per page. They did remove the 12 copies per day limit for black and white copies. For colored copies the charge will be $0.50 for partial color and $1.00 per full page of color; the number of colored copies per day is also unlimited. Jack made a motion to accept new copy policy and Roger seconded the motion. Motion was approved.
Sonya advised the BOT that we are now able to check out cake pans. It was determined that individuals could check out cake pans for 2 weeks. If a pan is missing or damaged and needs to be replaced the Library will charge $10.00. Jack made a motion to accept the Cake Pan policy and Roger Seconded the motion.
Sonya asked the BOT for permission to change Shelly Kann’s job title to Assistant Director as that is actually the job she is performing. The BOT stated that they thought that has been her title all along. Sonya stated, “No that her title is assistant librarian as is Cindy K. and Bonnie H. Jack made a motion to approve job title change and Roger seconded motion. Motion approved.
Sonya advised the BOT that she would be developing a survey to go out to library patrons by the first of October to gage the interest in different programs and to get input on changes/programs the patrons would like to see offered.
Sonya also advised BOT that she would be coming up with a Grievance Policy for staff members to follow. If a staff person has a grievance about the library or a library policy they will need to complete a grievance form and give to Director. Director will review said form and give a written response within 5 business days. If employee is not satisfied with Director’s response they can appeal her decision by submitting a written grievance to the BOT who will discuss said grievance at the next available BOT meeting. The response will be typed up and given to employee within 5 business days of meeting. If employee is not satisfied with written response from the BOT they may request to be added to the next BOT meeting agenda and present their grievance in person to the BOT. The new policy will be ready for BOT approval at the Sept. BOT meeting. Audrey made a motion to accept Grievance Policy and Survey; Jack seconded motion. Motion approved.
The BOT told Sonya that they would like to see her and Shelly K attend the State Library Convention. Sonya advised the BOT that the convention is the 28, 29 and 30th of September in Brookings.
The Library Budget was discussed. Sonya proposed that the following areas be increased:
Supplies by $500 to $4500 which is an 11% increase. – justification is that we are offering more programing and inflation.
Books by $329.00 which is 2.7% increase – justification inflation.
Salaries – follow the Council’s suggestions for City employees.
Ginny asked if the budget could be reviewed in full in September. Sonya advised she would attend Council meeting tonight to see if budget is due tonight or if we can have till September. Roger made motion to accept proposed budget and Audrey seconded with a recommendation of full discussion at September meeting if City Council allows. Motion approved.
Audrey made a motion to adjourn. Roger seconded motion. Motion approved. Meeting adjourned at 1:13pm.
Next meeting will be September 12, 2022 at Noon in Library Conference Room.
Next Meeting: August 8, 2022 at Noon in the Library Conference Room.
AGENDA for August 8, 2022 meeting at 12:00
1. Call to Order
2. Public Comment
3. Minutes of July Meeting
4. Bills
5. Librarian Report
6. Budget
7. Adjournment
Next meeting September 12, 2022 at Noon.
Minutes of July 11, 2022 Meeting:
Present: Ginny, Maggie, Audrey and Sonya
Absent: Jack, Roger, Austin
Ginny called meeting to order at 12:05pm.
Public Comments – None
Minutes of Previous Meeting:
Minutes of the June 13, 2022 meeting were discussed. Maggie made a motion to approve minutes as read; Audrey seconded motion. Motion approved.
Bills/Expenses & Income:
Bills for June were reviewed. Audrey made a motion to approve June bills. Maggie seconded motion. Motion approved.
Discussion:
Audrey stated that she would like for Sonya to develop a spreadsheet that proves all money coming into the library, all money going out of the library and to prove the balance between checkbook and bank statement.
There was a discussion about the “Little Libraries”; we currently have 5 little libraries with locations in Roy Lake, Silver Lake, Eden, Fort Sisseton and Lake City. Library BOT explained to Sonya that she is responsible for checking on the little libraries periodically to make sure they are clean, have a good supply of books and that there has been no vandalism or damages. Also, should check to make sure that books are not too racy and that they follow the core values of the Britton Public Library.
Library BOT advised Sonya that somewhere there is a computer rotation list that indicates which computers and accessories need to be updated/replaced. Advised to check with Steve Henricks (Bonnie’s husband). Sonya advised that he is on vacation from July 11 to July 17, 2022 but upon his return she would be in contact with him. Ginny stated that the list might be found in old minutes but could not give a specific date range.
Ginny also advised Sonya to look into the SD Foundation Program. Stated that Rhonda H. might have info on it; otherwise there is a file somewhere in the office. Make sure you review and understand the information.
Librarian report:
Sonya reported that the Summer Reading Program was so much fun!! Here’s a breakdown of our numbers:
Week 1 – 50 kids in attendance
Week 2 – 54 kids in attendance
Week 3 – 58 kids in attendance
Week 4 – 55 kids in attendance
Week 5 – 68 kids in attendance
We had a total of 84 kids enrolled. The total number of minutes read by the group was 17,430.
Because we had so much fun with the summer reading program; we are adding 5 weeks. The theme for these additional five weeks will be ART. The schedule is as follows:
Week 1 – July 13 – Crayons
Week 2 – July 20 – Paint
Week 3 – July 27 – Garbage (recycle)
Week 4 – August 3 – Collage
Week 5 – August 10 – FUN DAY – Games, food and fun
Age Groups and Times are: Pre-K to Kindergarten 10:00 to 10:30
Grades 1-3 10:45 to 11:15
Grades 4-8 11:30 to Noon.
Suggestion was made by BOT that on August 6th (Harvest Days) we should open up the Library to the public for a display of the art that has been created. Sonya loved the idea and we will plan on adding that to our Harvest Day festivities which will also include free face painting and a used book free will donation book sale.
ADULT Summer Reading Program:
July 12 – Bingo
July 19 – Craft (Cup Art)
July 26 – Bing
Aug. 2 – Craft (tin can wind chimes)
Aug. 9 – ICECREAM SOCIAL
Library Use for June:
1176 Patrons used the library
1383 Books were checked out
43 individuals used our computers
28 Wireless users
$25.00 in donations
$105 in Memorials
12.75 in copies.
The Library is still waiting on local plumbers to get back to us on putting in new faucet for the women’s bathroom. I did leave a message for Kirby Stenvold to see if he could possible do some repairs for the library (fix faucet, replace handicap grab bars) but have not heard from him as of yet.
We would like permission from the BOT to purchase a new water fountain. We would like on like the ones at the Event Center where water bottles can be filled; some preliminary searches show that these fountains range from 1100 to 1300 dollars. BOT advised Sonya to find one that she would like and could possibly use SD Foundation Funds to help pay for it.
We would also like permission to either put wheels on our existing shelves or to be able to purchase new shelving with wheels so that we can move the racks as needed. BOT denied this request due to safety concerns. Didn’t think that shelves on wheels would be sturdy enough. BOT advised that if shelves needed moving we could do the following:
- Use a device called moving men which is designed to help move large objects.
- Check with the wrestling club as they provide community service as requested.
- Check with the City to see if maintenance can help with moving the shelves.
- Hire someone to assist with moving the shelves.
Sonya stated that she would like to reinstate fines starting August 1st. Audrey made a motion and Maggie seconded the motion. Motion approved. Sonya will place an ad in the Marshall County Journal advising the public that fines will start August 1st; so, make sure you get your books returned.
Sonya also asked that the Library be able to increase the cost of copies from .25 cents per page to something more in-line with the cost the Library has for making the copies. BOT asked that Sonya do some research with other libraries and businesses to see what they charge for copies. It was agreed to that the cost of colored copies should be more that that of black and white.
Sonya asked permission for the Library to start opening on the 1st and 3rd Saturday of the month. We would like to be open on Saturday’s from September to May and then stop offering those services over the summer. Ginny made a motion that the Saturday schedule be approved and Maggie seconded motion. Motion was approved.
Sonya requested that she be allowed to become a salaried employee as opposed to hourly. She requested that she be allowed to work 40-45 hours per week as she is trying to learn the basics of the library along with her administrative role. BOT advised Sonya to check with the City as that is really up to them; if the city agrees to her becoming a salaried employee the BOT will concur.
Meeting was adjourned at 1:18pm.
Next Meeting: August 8, 2022 at Noon in the Library Conference Room.
Britton Public Library Board Meeting Agenda for meeting on July 13, 2022 at 12:00pm
- Call to order
- Public Comment
- Minutes of the June 2022 meeting
- Bills
- Little Libraries
- Librarian report
- Adjournment
Next meeting August 8, 2022
Minutes of JUne 13, 2022 meeting:
Present: Jack, Roger, Ginny, Maggie, Audrey
Absent: Austin
Ginny called the meeting to order 12:13. Jack made a motion to approve minutes from the May 9, 2022 meeting. Seconded by Maggie. Motion carried. Audrey made a motion to approve May bills. Maggie seconded. Motion carried.
Librarian Report: The City Foreman George Flannery stated that the city will be drilling out the tree/bush to the East of the Library’s main door. He stated, “the new growth you see are suckers and will never be as strong as the original tree and that you will have nothing but problems; so, we will just grind it out.”
May statistics: Bing-0 (This program and our adult crafts will resume in July after our Summer Reading Program is completed. Summer Reading Promotion – We invited the K-6 grades to come hear about our Summer Reading Program: On Tuesday May 17, 2022 we had a total of 65 students and 5 teachers, on Wednesday May 18, 2022 we had a total of 38 kids and 2 teachers and on Thursday May 19, 2022 we had a total of 68 kids and 7 teachers for a Grand Total of 171 kids and 14 teachers. In May we proctored exams for 2 individuals. Our May circulation was 2,675; Traffic 842 people.
Due to unforeseen circumstances we had to cancel our Summer Reading Program Kickoff event. Magic Zac was sick with COVID. We will be rescheduling him for June 29, 2022 at 6:30pm at BEC. We will use this event as an End of Summer Reading Extravaganza.
Tyler McLaen will be volunteering to help us with various projects and events at the Library. He started 6/8/2022.
The Master Gardening/Pruning Class had 9 attendees. The Pollinator class had 12 children in attendance and 3 adults.
We discussed items that need to be fixed in / around the Library:
- Faucet in woman’s bathroom needs to be replaced. Sonya has contacted CDJ, Davidson Plumbing, Mike’s Heating and Cooling and Beck Plumbing. Davidson declined the job stating they are too busy. CDJ and Mikes Heating and Cooling will be sending someone out to prepare a quote. Beck Plumbing informed Sonya that they no longer do plumbing jobs.
- The sidewalk by the back door is uneven and needs to be repaired.
- The sidewalk by the front entrance is cracked and uneven and needs to be looked at.
- The handicap bars in the men’s and woman’s bathroom need to be replaced.
- The water fountain needs to be adjusted.
ITEMS THAT HAVE BEEN FIXED:
- The Handicap door switch on the door facing the West as of 5/31/2022 is working.
- The windows on the West side of the library got new caulk on 5/31/2022.
ADMINISTRATIVE:
The Director of the Library had started looking into the Policy and Procedure Standards of the Library and will do further research and discuss any changes needed at the next BOT meeting. Advised the BOT that the library staff will be cleaning/straightening out the back room so that we meet fire code.
- reminded Sonya to make sure to take pictures of the new bookshelves in the children’s room when they are delivered and to include pictures of the craftsmen.
Ginny made a motion to adjourn meeting, seconded by Audrey. Meeting adjourned at 1:19pm.
Next regular meeting will be July 11th at noon.
Britton Public Library Board Meeting Agenda for meeting on June 13, 2022 at 12:00pm
- Call to order
- Public Comment
- Minutes of the May 2022 meeting
- Bills
- Librarian report
- Adjournment
Next meeting July 11, 2022
Minutes of May 9, 2022 meeting:
Present: Jack, Roger, Ginny, Maggie
Special Guest: Previous Library Director Rhonda Hardina
Absent: Austin, Audrey
Ginny called the meeting to order 12:07. Jack made a motion to approve minutes from the March 14, 2022 meeting. Seconded by Maggie. Discussed the need for Public Comment to be added to each meetings agenda. Jack made a motion to add Public Comment Section to each month’s agenda. Maggie seconded. Roger made a motion to approve April bills. Jack seconded.
Librarian Report: Sandy Hastings is using Thrivent service dollars to have an adult spring cleanup and pruning class on May 14th from 1-3pm and a pollinator class for kids K-6 on May 25, 2022 at 1:00pm where kids will hear stories and learn about pollinators and plant the flower beds outside. For both programs we are asking that you call in advance and sign up. Ginny also reminded new library director to make sue to advertise Master Gardner programs on Facebook and Library Website. The tree on the north side of library is in bad shape. There are 2 options: remove the tree completely or trim down to be a shrub. Jack made a motion to cut tree down to a shrub. Maggie seconded. Discussed the upcoming Summer Reading program. Theme is Ocean’s of Possibilities. Sign up will begin May 20th. The Summer Reading Program will be each Wednesday in June. June 1st Magic Zak will be the entertainment for our Kickoff Event at the Britton Event Center at 6:30pm everyone welcome. April statistics: Bingo with 11 attending first session and 12 attending the second session. Adult Crafts had an attendance of 10. There will NOT be adult activities or Story time in May.
Sonya Lang, new Library Director thanked Rhonda for her guidance and help in preparing her to take Rhonda’s position. Sonya then did an additional Librarian Report: Things needing fixing: 1. The handicapped door facing the west is not working approval needed for Brian Maxwell to come look at and repair if possible as he did initial installation; 2. Permission to look for additional cameras for interior of library, 3. Faucet in the woman’s bathroom needs to be replaced and the handicap bars in the men’s bathroom need to be replaced; 4. The external book drop is rusty and needs to be fixed. Jack made motion to allow Library Director to get quotes for cameras and to go ahead and fix the items listed above. Maggie seconded. Motion passed. Permission needed for Sonya Lang to be added to the Britton Library Fund Account at First Savings Bank and to have a First National Visa Card be issued in her name. Jack made motion to approve Sonya Lang being added to Library Fund account and to be allowed to have First National Visa Card issued in her name. Maggie seconded. Motion passed. Roger Furman and Maggie Jerde have both agreed to serve on Library Board for an additional 2 years. The silent auction that was held in April raised $314.00 for the library. Thank you to all who donated and purchased.
Board entered executive session at 12:30 and exited executive session at 12:58. Meeting was adjourned at 1:00pm.
Next regular meeting will be June 13th at noon.
Open Meeting Notice
Monday March 14, 2022 Noon at the library
Agenda:
1. Call to order
2. Minutes of February 2022 meeting
3. Bills
4. Review annual report before submission
5. Librarian report
6. Adjournment
Next meeting May 9, 2022 noon
Minutes of the March 14, 2022 meeting:
Minutes of the Feb. 14, 2020 meeting:
Minutes of Dec. 10, 2021 Board meeting:
Minutes of Nov. 8 board:
MINUTES OF THE LIBRARY BOARD
SEPTEMBER 13, 2021
Minutes of June 14, 2021 meeting:
Minutes of the May 7, 2021 meeting:
Minutes of April 12, 2021 meeting:
Present: Ginny, Audrey, Roger
Absent: Maggie Austin, Jack
Ginny called to order at 12:06
Audrey approved bills. Roger 2nd.
Roger approved minutes. Audrey 2nd.
Audrey willing to stay on board as her term expires this summer.
Librarian report: new computers close to full installation. Trouble with receipt printer fixed with $9 cable instead of $600 printer. Summer reading planning underway. Brainstorming session held. Hope to nail down some items this Wednesday. Will promote at school on May 14. Kyla Richter has been contacted. We purchased blank white signs from HH Design for this summer's story walk. Gift fund payment requested. City staff lunch on 20th from noon to 1. Craft for adults ehld April 7. Seven attended after 13 initially registered. Illness mostly. Will meet again May 5. Bingo will be held April 21 and May 19. I mailed request to county for annual contribution which we use for Overdrive. I am taking early literacy class through the state library. Five weekly Zoom sessions. Book discussion was held on March 31 with 4 in attendance. The next discussion is May 26 - Cilka's Journey which follows the last book.
Ginny can sit at the library for the lunch next week.
Roger called to adjourn at 12:40. 2nd by Audrey.
Next meeting May 10 at noon.
Minutes march 8, 2021
February 8, 2021 minutes
January 11, 2021 minutes
December 14, 2020 minutes
Jack called the meeting to order at 12:09pm
Present: Jack, Audrey, Maggie (via Zoom) and Roger
Absent: Ginny and Austin
Audrey made a motion to approve the minutes of the November meetings. Maggie provided the 2nd. Vote to approve.
Audrey made the motion to approve the bills. Maggie offered the 2nd. Approved by vote.
Discussion of current copier and lease. Quote was available. Audrey made a motion to go ahead with a new lease on a new machine. Maggie 2nd. Vote to approve.
Discussion about computer replacement at circ desk and office. Quote available. Maggie made a motion to approve the quote and order today. 2nd offered by Audrey. Vote to approve. Librarian report: $267 raised from November silent auction. There is money available to be spent from Community Foundation. the library was contacted by Book Systems about upgrading from Concourse to Atriuum. Rhonda, Shelly and Cindy participated in a demo. Rhonda would like to consider the upgrade in January. Information about the Venture managed Firewall will be shared in January. The library decorated a cabin at Fort Sisseton and a "book" tree at the Event Center. Book page ornaments are available at the center for anyone interested. Laken is bringing wireless cameras that were used at the Event Center for library use. Staff evaluations completed. We are all thankful for the Christmas gift from the board. A new program called Books for Babies is being established.
City council meets tonight and will likely meet again for end of the year bills. Rhonda will let the library board know that date and schedule a time for the board to approve the end of the year library bills.
Motion to adjourn was provided by Maggie and a second by Audrey. Vote to approve.
Special meeting minutes: 11-13-20
Minutes of the October 12, 2020 meeting:
Minutes of the September 14, 2020 Board meeting
Present:Jack, Roger, Ginny Absent: Maggie, Audrey, Austin
Ginny called us to order at 12:12. Minutes of the August meeting were approved motion by Jack and second by Roger. Bills approved by Roger; second by Jack.
Board minutes August 10, 2020
Board minutes July 13, 2020
Present:Ginny, Audrey, Jack, Maggie
Absent: Roger, Austin
Ginny called the meeting to order at 12:08
Motion by Maggie and second by Audrey to accept minutes of June 8 meeting. Approved.
Motion by Audrey second by Maggie to approve the bills. Approved.
Board minutes June 8, 2020
Present: Jack, Maggie, Ginny, Audrey
Absent: Roger, Austin
Ginny called the meeting to order at 12:04
Motion by Jack to approve March minutes. Second provided by Maggie. Pass by vote. Audrey made a motion to approve the bills. Second by Jack. Approved by vote. Discussion of laminator purchase. Jack made a motion to purchase the laminator discussed via DEMCO along with extra rolls of laminator film. Maggie provided the second. Motion passed.
No May Meeting
No April Meeting
Board Minutes March 9, 2020
Board Minutes 2-10-20
Minutes November 7, 2019
Next meeting : November 7 at 12noon
Minutes:
Present Ginny, Austin
Absent Roger, Jack, Bobbie, Janelle
Austin checked bills so that they could be okayed at city council meeting tonight.
West door automation was discussed. Via email the board ok'd proceeding with Maxwell Electric and House of Glass to get the door working.
Librian report was shared and then emailed to members:
November 19, 2018 notes
Ginny Anderson was the only board member present.
Holiday closures were set as: Dec 24 and 25; Dec. 31 and Jan. 1
Rhonda asked about booking the Hanson family to perform at the end of summer reading celebration. Ginny ok'd.
Ginny commented that the full time position could be discussed at the December 10 meeting.
There will be a holiday gathering at Bobbie Kuske's with the date to be determined.
The gift funds should be discussed in the new year - maybe the February meeting.
October 29, 2018
A special meeting of the board was held Monday, Oct. 29 for the purpose of reviewing job applications for the position of head librarian. All members and librarian Peggy were present.
Everyone looked over applications. Discussion was held on whether we needed to day any interviews. It was decided not to. There were 4 people who turned in applications. Two other applications were taken but not returned.
After more discussion, Jack made a motion to ask Rhonda to take the job, with a second by Roger. All members voted aye on this motion. Rhonda was called in. She agreed to accept the position so as of Jan. 1 will be head librarian.
Peggy and Rhonda were asked to write up a thank you note to be sent to those who had applied, thanking them and asking to keep us in mind should another position become available. Letters mailed Wed. Oct. 31
Meeting adjourned.
October 8, 2018
Present were Ginny, Jack, Bobbie, Austin, Jack, Janelle and librarian Peggy. Roger was absent
Ginny called the meeting to order.
Sept. 17 notes were reviewed and special note was taken about rescinding the motion of putting Cameron Johnston donation into the Cmmunity Fund. Peggy had visited with First Savings about different option for the monies to earn interest. Motion by Jack and seconded by Janelle to pursue this by consulting with First Savings further.
Bills were review by Janelle with a motion by her and second by Jack.
Librarian report:
Float in Homecoming parade; Rhonda was Statue of Liberty
Book Club Friday Oct. 12 @ 2 -"Rock of Justice"
Activities of the library for October were discussed.
Peggy's retirement was discussed; an ad was written for the Journal for the next 2 weeks; also decided to put application and director duties online; will accept applications until Oct. 27 at 2.; board will meet Oct. 29 to look at apps and decide interviews and times.
Library will be closed Oct. 20 for carpet cleaning.
Next regular meeting will be announced as Veterans Day holiday falls on the next regular meeting date and the library will be closed.
September 17, 2018
Present were Roger, Jack, Ginny, Janelle and librarian Peggy. Absent were Bobbie and Austin. Mayor Clyde was acknowledged as visitor.
Ginny called the meeting to order and turned it over to Mayor Clyde. He talked about budget numbers and informed the board the only increase in our budget would be a 3% increase in wages. As we have had so much money donated to us and have decided to put the funds into the community fund rather than spend locally, the council decided we apparently didn't need an increase. He indicated we should be using the money to improve our library and outside grounds instead of sending it off somewhere that we would not profit from. Discussion followed and library board decided to send a request through Clyde to the council that we are okay with not having an increase. Mayor agreed.
The board discussed different ways to use the money that has been donated by the Cameron Johnston estate after Mayor left. Nothing was decided. It will remain in the gift fund until an agreement was decided by the board members.
Minutes of the Aug. 13 meeting were read. An adjustment was made to rescind the motion by Bobbie and second by Janelle to put the money from the Johnston estate into the SD Community Fund. Motion by Jack and seconded by Janelle to deposit in local bank.
Ginny also reported she ahd sent a thank you to the county commissioners for the $1000 donation to our library.
Ginny had signed the bills earlier as we were a week late meeting this time. Jack moved and Janelled seconded to accept bills.
Librarian report:
Silent Auction netted $250
All fall activities have begun: storytime, bingo, lego club, jr/sr. craft clubs, Friday Friends book club.
John Moerke will not be shoveling for us this winter.
Matt Schuller state we do not need to appear in person next year at the commissioners meet to request the $1000; just call the auditor to remind her.
Estimate from Service Mater of Oakes to clean carpets-$829. Lesnar's are no longer doing this service. Ginny indicated we should have a date and time set up.
Tom Farber, through Lori, has requested to plant a tree/trees on the west side of library;board approved.
Peggy asked what the board should do with old computers; Steve does not think we should just give away. Suggestion made to offer/donate one to the Langford Library.
Peggy turned in her resignation as library director effective Dec. 31; will help with interview/hiring process and agreed to help out a little in the new year if needed.
Meeting adjourned. Next meeting scheduled for Oct. 8 at noon.
August 13, 2018
Present: Bobbie, Janelle, Roger, Ginny and librarian Peggy. Absent: Jack and Austin.
Minutes of July 9 were reviewed. $1000 check from the county commissioners was received. Funds will cover our overdrive contract. Ginny will send a thank you note.
Bills were reviewed by Janelle. Motion by Bobbie and second by Roger to accept.
Librarian report:
Silent auction through end of August.
Kid's summer reading over.; pool party well attended by 47 kids and 19 adults. Adult program each Wed. in August from 2-4 with activities planned. Last day, 8-29, ice cream social.
Sept. 7 Friday book discussion will be Me and a Guy Named Elvis
Bonnie, Cindy and Rhonda have vacations planned in Aug. Sept and Oct.
Carpet needs cleaning; Peggy will get a quote from Lesnar's of Roslyn and Service Master of Oakes.
We will receive $48,487.62 from Cameron Johnston estate. Rhonda will pick up in Aberdeen Thursday along with a box of books Mr. Johnston wrote.
Rebate check of $3,193.60 from Ottertail for the indoor lighting was received. Check given to Marie.
Motion by Bobbie and second by Janelle to surplus old computers & monitors.
Roger is still working on getting a couple of little libraries installed.
Board okayed 2 of the girls to attend SDLA in Sioux Falls 26-28; Book Festival is in Brookings Sept 21-23 and anyone can attend that but library will not be closed for these events.
Motion by Bobbie, second by Janelle to put money from Johnston estate into the SD Community Fund under the Britton Public Library Designated Fund.
Janelle made a motion with a second by Roger to ask for a 3% bottom line increase for the 2019 budget. Peggy will turn this in to Marie to be acted on by the Council at their next meeting. The would be about a $5000 increase.
Meeting adjourned. Next meeting will be Sept. 10 at noon.
July 9, 2018
Present: Roger, Austin, Janelle, Ginny, and librarian Peggy. Absent: Jack and Bobbie
Minutes of May 14 were reviewed. No meeting was held in June. Minutes approved -motion by Roger, second by Austin.
Bills were approved by Janelle, second by Austin.
Librarian Report:
July 18 will be last summer reading program day; Ft. Sisseton employee coming to share outreach program about Native Americans and rock.
July 25 will be end of program party at the pool with swimming, Zumba, prizes, popcorn & drinks; Austin will provide music
Master Gardener not been here.
Barbara Johnson, SDHC, presented book discussion"The Whistling Season" June 28. 12 attended, good discussion.
Matt Schuller not gotten back in touch regarding donation arrival.
Roger talked a little about the little free libraries. He has taken measurements and with get in touch with Britton Lumber about base materials. Ginny offered David's help when Roger needs it. Cinty will talk with Cathy Wegleitner at Lake City about where to place.
No further discussion. Meeting adjourned. Next meeting: 8-13-18
May 14, 2018
Present: Roger, Jack, Janelle, Ginny, Bobbie, librarian Peggy. Visitor: Matt Schuller
Absent: Austin
Matt Schuller was introduced as visitor. He was here representing Marshall County Commissioners. He was asked to speak with the sommisioners for some monetary help so we can be in compliance with the state for NR representation. He did not know whether the commissioners would be willing to help. If they helped here they would probably have to help other libraries in county.His suggestion was to have some of our board members come t the next commissioners meeting with numbers and explanations. He will set the time for next Tuesday and some of the library board will attend. There was discussion about how to proceed after Matt left. Several board members will be able to attend.
Janelle reviewed bills and made a motion to accept, second by Jack.
Last month's minutes review with motion by Jack and second by Janelle.
Librarian report:
$1200 donations received in donations for summer reading.
Silent auction in May
4 new computers/ monitors up and running
Free little libraries being stored in city hall until they can be installed
Diana McKenzie would like to help with our flower beds outside for Master Gardener training hours.
Need to look at existing policies to see if changes need to be made.
A Copy of changes made to library since March 2015 was giving to bd members; this was suggested as a 5-yr plan at that meeting.
Meeting adjourned.
April 9, 2018
Present:Janelle, Peggy, Jack, Ginny
Absent: Austin, Bobbie, Roger
Minutes of Mar 12 approved after motion by Janelle and second by Jack.
Bills approved after motion by Janelle and second by Jack.
Following the state librarian's report we amended our terms of office to the following 3 year terms to end as follows: 1-1-19:Janelle and Roger; 1-1-20:Ginny and Austin; 1-1-21 Bobbie and Jack.
Librarian report:
Steve has purchased 4 new Dell computers for a cost of $3,260.80. He will install a new switch to help speed up the system.
We will acknowledge National Library Week.
Book discussion on Friday for "Ninety Minutes in Heaven" will be held.
Story time, jr. craft and legos will end for the season at the end of April. Bingo will finish in May.
Summer Reading theme is Libraries Rock. It will run for 6 weeks in June/July.
Discussion was held about out of town library board members, following the state recommendation that Andrea Kilker not continue on our city library board. Janelle will talk with Matt Schuller to get a sense of whether the county commission might now be willing to contribute financially to the library.
Meeting adjourned. Next meeting 5-14-18
March 12, 2018
Present: Jack, Peggy, Austin, Andrea, Janelle, Bobbie
Absent: Roger and Ginny
Called to order by Jack
Feb. 12 meeting notes approved after motion by Bobbie and second by Austin.
Janelle moved to approve bills. Second by Austin. Carried
Librarian Report:
Feb. 14 was Friends meeting: 15 attended
Silent Auction in Feb. yielded $337. Next auction in May.
New lights installed.
Book discussion to be held Friday on "Driving Miss Norma"
Story time going well: avg. 25/week
Bingo twice a month: avg 14
Jr. craft and legos meet twice monthly through May
12 non-library functions in meeting room during Jan. and Feb.
Wm. Camerson Johnston has left 5% of his estate to the Britton Library. It is unknown as to the amount at this time.
Motion by Andrea and second by Peggy to increase wages by 4% for 2018. Carried.
Peggy mentioned Steve will be ordering new computers.
Andrea mentioned that this may be a good time to review what activities are happening at the library. Peggy will provide a copy of her state library report.
Adjournment. Next meeting 4-9-18
February 12, 2018
Present:Peggy, Ginny, Andrea, Janelle, Bobbie, Roger
Absent: Jack, Austin
Call to order by Ginny.
Dec. 11, 2017 notes approved. Motion by Roger, second by Janelle
Roger moved to approve bills, second by Bobbie. Carried
Librarian report:
Silent auction going on now.
Painting done in meeting room. Wanescoting up. Trim needs to be varnished.
Library will be closed Presendent's Day
Problem with furnace. Parts ordered.
Problem with ice on windows. Cameron and crew worked on that and had Dustin Oschner caulk sills.
Book Discussion held last week.
Friends of Library will meet Feb. 14
Bobbie will check on Community Foundation and will write an article for the newspaper.
It was moved by Bobbie and seconded by Janelle that we purchase new computers, 2 or 4 depending on what Steve Henricks recommends. Carried
Peggy will double check with Marie about LED lights and talk to Brian Maxwell to get them replaced.
Adjournment. Nex meeting 3-12-18
December 11, 2017
Present: Peggy, Ginny, Andrea, Janelle, Jack, Bobbie, Roger Austin
Ginny called meeting to order.
Nov. 13, 2017 notes approved after motion by Roger and second by Jack
Jack moved to approve bills, second by Bobbie. Carried
New Lighting: City Council minutes mentioned that the city repair budget will cover cost of replacing lights in library. This will save on electricity and maintenance costs. Janelle made motion, second by Jack, to have Roger talk to Brian Maxwell about replacing lights. Carried.
Librarian report:
silent auction brought in $818
New fan put in.
Roger unclogged sink.
New chairs for meeting room have arrived.
Hot water heater needed adjusting so someone from Davidson's came.
Lions will take old drop box.
Steve is working on installing new server.
Cindy and her sister Lori will paint the meeting room. Hockenbrock will then install wanescoting.
Library will be closed Sat. Dec. 23, Christmas, New Year's and Sat. Dec. 30.
Staff requested we reconsider being open Saturdays. After reviewing numbers of patrons who come to library on Saturdays, the board decided to keep hours the same.
Janelle moved that board members meet with staff regarding current tension. The meeting will be held at 8am Wednesday morning. Andrea seconded.Carried.
Adjournment.
4. Review annual report before submission
5. Librarian report
6. Adjournment
Next meeting May 9, 2022 noon
Minutes of the March 14, 2022 meeting:
Present: Ginny, Audrey, Jack
Absent: Maggie, Roger, Austin
Ginny called to order 12:08. Jack made a motion to approve minutes from the February 14, 2022 meeting. Seconded by Audrey. Audrey made a motion to approve bills. Seconded by Jack.
Review of annual report. Motion to approve by Jack with second by Audrey.
Librarian report: Paul Bremmon called. Will bring stain samples for us to decide for kids room shelves. We are hosting a SD Humanities program to ZOOM with Phyllis Cole-Dai about her book BENEATH THE SAME STARS. We have 3 copies and have requested more via ILL. The program will be 4-7 at 1pm. We started in-person story time again. We had 16 kids on the 2nd and 19 kids on the 9th. We received 2 quotes for vinyl alphabet in kids room. Book inventory is complete. We have been beneficiaries of Thrivent service dollars. There may be more to come. Bonnie, Cindy and Shelly did jumpstart ZOOM meeting this morning. As of now we are planning to have activities each of the 5 Wednesdays in June. We are hoping to hire a performer for a kick-off event. Decorating will begin soon to get folks excited for the SR theme OCEANS OF POSSIBILITIES. Bingo was on the 8th. There were 13 people. Will be again on the 22nd. Crafts tomorrow (15th). I will be having elbow surgery April 8th and will be out for sure the whole next week.
Rhonda offered resignation. Approved by Jack and seconded by Audrey.
Discussion was held regarding hiring process. An ad will go in Journal for 3 weeks with apps being due April 1. Also put notice on FB. Group will gather to review apps and interview the first week of April.
Next regular meeting will be May 9, 2022, at noon.
Minutes of the Feb. 14, 2020 meeting:
Absent: Maggie, Austin
Present: Jack, Ginny, Audrey, Roger
Call to order 12:15
Audrey made the motion to approve the January 2022 minutes. Second by Jack. Approved.
Audrey made the motion to approve the bills. Second by Jack. Approved.
Discussion was held regarding the quotes from Scotts Lumber for materials and Bremmon construction for building kids room shelves. Jack made a motion that was seconded by Audrey to accept both quotes and use our gift fund and foundation funds to pay.
Discussion was held regarding windows. George had a gentleman from a glass company in Watertown take a look at our windows. Gaskets are broken. Jack made a motion to have this company come and replace. Roger provided a second. Approved.
Librarian report:
December traffic: 523 circ 2195 January traffic 463 circ 2504
January events: FB live story time, 2 Bingo 9 and 8 (attendance) 6 attended crafts.
Feb. events: FB live story time, Bingo last week 12 attended and meet again 22nd, crafts tomorrow.
Hope for in person story time in March. Films back. Showed board.
Will have staff meeting tomorrow about getting puzzle out, coffee and more activities. Board said up to us but not to worry about Saturday hours at this time.
Roger made the motion to adjourn; Audrey 2nd.
Next meeting March 14, 2022
Minutes of Jan 10, 2022 Board meeting:Present: Ginny, Jack, Audrey, Roger
Absent: Maggie, Austin
Call to order 12:20
Jack made a motion to accept the minutes of the Dec. 2021 meeting. Second by Roger. Approved
Audrey made a motion to approve the bills. Second by Jack. Approved.
Librarian report: Contacted Melissa and Hillarey for example and quote for alphabet vinyl decals for walls in kids room. Anderson memorials approximately $3000. January Activities Bingo 2x and adult crafts. Story time will be virtual for this month. Maggie helped me with self-eval to add to the evaluation process. Shelf builders – I have contacted several to gauge interest but am not getting much response. Had to call CDJ for furnace 1-6. Main furnace not working. Jason thinks Ottertail was controlling us and when furnace switched to propane it didn’t work. Birds nest again. The blind behind the circ desk is broken. Keith came over from the lumber yard. We will move blind from kids room to behind desk to match the rest. He will order a new one for the kids room -$286.97. Jump Start summer reading training dates and locations. Also a virtual option.
Board discussed putting an ad in the Journal to see if we can find shelf builders to provide a quote.
A motion by Jack and second by Audrey : Paint, flooring and labor to update the kids room will be paid for via the funds available in the SD Community Foundation. Approved. Checks written from gift fund then request for $3600 reimbursement from the foundation.
Roger moved to adjourn at 1pm. Second by Jack.
Minutes of Dec. 10, 2021 Board meeting:
Present: Maggie, Jack, Roger, Audrey, Ginny
Absent: Austin
The meeting was called to order at 12:13.
Jack made a motion to approve the November 8, 2021, minutes. Second by Maggie. Vote to approve.
Audrey made a motion to approve the bills. Second by Roger. Vote to approve.
Two written estimates were received to install the flooring in the kid’s room. Jack made the motion to accept the bid from Nate O’Brien for $950 to remove current carpet and glue and to install the flooring and trim. Second by Audrey. Vote to approve.
Discussion was held about shelving as one unit fell apart in the moving process. Purchasing from a library supply company is expensive. Rhonda will research who might be interested in building movable shelving units and report back in January.
Librarian report:Shelly and Rhonda utilizing paid leave in December. Rhonda gone all of next week. No adult programming was held in Dec. Painting in kid’s room nearly complete. Lots of the books ordered this year were to catch up on series that we didn’t know we were missing until the staff was working so much in the stacks and did the research. No shed has been purchased yet. The library will be closed the 24th and 31st for the holidays. There were about 24 people, kids and adults, at Mrs. Claus story time on Dec. 4th. SD OverDrive has over 33000 titles. Our patrons checked out 6105 titles from 12-1-20 to 11-30-21 by 153 unique users. WIFI reports indicate wireless usage up over the previous month. The Keith Anderson family has asked donations be made to the library in lieu of flowers. There may be December bills to come in yet. Rhonda will email board if they do so they can be approved for payment. Terms end in June for Maggie and Roger.
Discussion was held regarding payment for flooring, painting and shelves. Board approved utilizing budget to pay for paint, painting, flooring and installation from budget and shelves from the SD Community Foundation funds.
Rhonda should complete employee evaluations.
The board discussed holiday gifts for the staff. The board is spending $550 from the gift fund for gift cards for the director, staff and custodial.
The group adjourned at 1:05.
Next meeting January 10, 2022 at noon.
Minutes of Nov. 8 board:
Present: Jack, Ginny, Maggie, Audrey
Absent: Roger, Austin
Ginny called the meeting to order at 12:10.
Jack made a motion to approve the minutes of the October meeting. Second provided by Maggie. Approved.
Audrey made a motion to approve the bills. Second by Jack. Approved.
Discussion was held about the quote from Scott’s Lumber for the flooring in the kid’s room. Jack made a motion to accept the bid and use foundation money to pay for it. Second by Maggie. Approved. A list of possible installers was provided by the lumber yard. Rhonda will seek estimates.
Librarian report: First rolls of film were sent10-18-21 to be digitized. Duct cleaner from Gettysburg was here and looked around. Got an estimate of $3000. Would be a 2 day process. No photos have come in as requested in paper or on FB. Rhonda also checked with Norm Mack and Norm Carlson at the museum. Twelve were here for Bingo on the 19th and nine for crafts on the 26th. We will host bingo again tomorrow and crafts on the 16th. Saw approximately 250 people at Trunk or Treat. Silent auction earned $320. $500 memorial was received from Deb Gulleson Thorn to purchase “pollinator” books or activities. A donation was received from Norstar FCU also. Circulation and visit numbers were provided along with the quarterly report from the SD Community Foundation.
A motion was made by Jack to accept the estimate for the duct cleaning. Second by Maggie. Rhonda will contact Bryan at Ultimate Duct Cleaning.
The board would like to host lunch for the staff December 29th at noon.
Discussion was held about the next meeting as Rhonda is planning for vacation the week of the regularly scheduled meeting on the 13th.Minutes Board October 11, 2021
Present: Ginny, Maggie, Audrey
Absent: Roger, Austin, Jack
Ginny called to order 12:13.
Motion to approve minutes of the September meeting:Audrey, Second by Maggie.
Motion to approve bills by Audrey; second by Maggie
Budget discussion. Motion to approve by Maggie; second by Audrey
Discussion of flooring for kids room. Members present said to decide and get a quote from the lumber yard to bring to November meeting. Find someone to install also.
Discussion held about painting in kids room.
Cost to digitize microfilm has been verified with phone call to Rob at graphic sciences. Waiting to verify we are getting flashdrives of data not CDs. We can go ahead and ship some rolls via UPS. Three week turn around for 20-25 rolls.
Librarian report: 2022 is 20th anniversary of this building. Trying to locate photos of construction and opening. No luck. Marie doesn’t have. Doug can’t locate negatives of anything. They didn’t start digital camera until 2005. Asked Ed Jerde but no luck there either. Pam Price doesn’t have anything. I have reached out to Bobbie Kuske and Kathy Buisker to see if Historical society might have something. Kathy does not. Maggie suggested an article in newspaper asking if anyone has any.
book sale earned $39 in September. Who-fi report, google report, overdrive report. Current silent auction. Story time started in person 10-5. We had 15 kids. Read for the record will be 28th. Books are ready for trunk or treat on 31st. Going to do Seuss trunk and dress as cat in the hat. There will be bingo on the 19th and crafts on the 26th. We are currently proctoring 2 college students. Duct cleaning didn’t happen – communication has been terrible to nonexistent with Watertown.
Maggie suggested putting a note on the FB group: You know you’re from Britton…to see if anyone has photos of new library construction. She also suggested talking to Norm Mack. Discussion was held about having events throughout 2022 to celebrate.
Ginny adjourned at 1:03
Next meeting 11-8, 2021 at noon.
MINUTES OF THE LIBRARY BOARD
SEPTEMBER 13, 2021
Present: Ginny, roger, Audrey
Absent: Jack, Maggie, Austin
Ginny called us to order at 12:10. Roger made a motion to approve the August minutes. Second by Audrey. Approved. After reviewing, Audrey made a motion to approve bills. Roger provided a second. Approved.
Librarian report:Good to go with grant to digitize microfilm although no paperwork has been received from the DOE. Fire alarm is all set up now. Council ok’ed our $5000 increase in 2022 budget. Staff discussion of fall activities for library patrons. Story time starting in October. Bingo and crafts once per month September, October, November. Duct cleaning should be done. Contact was made to a place in Aberdeen and a place in Watertown. Budget info and patron statistics were given. John Front’s collection is in 2 cupboards in work room. No plans for going to the book festival. There is a used book sale going on now. Silent Auction to follow in October.
Discussion was held regarding duct cleaning information. Rhonda given approval to have company in Watertown come.
Motion made by Audrey to donate the John Front items to the Prayer Rock Museum if the museum board approves. Roger provided a second to the motion.
A suggestion was made to check with the lumber yard about floor covering in kid’s room.
Roger made the motion to adjourn.
Next meeting is October 11, 2021.
Minutes of the Library Board
August 9, 2021
Present: Maggie, Roger, Jack and Ginny
Absent: Audrey, Austin
Ginny called to order 12:05.
Jack made a motion to approve the minutes of the July 12, 2021, meeting. Second by Maggie. Approved
Jack made a motion to approve bills. Maggie 2nd. Approved.
There was discussion of the emergency plan. Maggie made a motion to approve with corrections and changes as discussed. Roger 2nd.
Librarian report: Total summer reading attendance as reported to the state library: 637 total attendance, 30, 143 minutes read. Numbers are close to 2 years ago. The fire alarm guy is scheduled to be at the library on the 12th to activate the system. The book sale Saturday earned $51 for the gift fund. The kids room needs paint and floor covering. SDLA will be virtual again as last year but the book festival in Deadwood the first weekend in October is scheduled to be live. Six are signed up for transit trip to the fort. The library was awarded a $15,000 grant. The application and the email from the state library are in conflict. Rhonda will continue to try to reach the interim state librarian to resolve the issue.
The board approved painting the kids room. The staff should discuss flooring. Rhonda will report in September.
The library will continue current hours for now. Virus spread will be monitored.
Roger made a motion that the library will be closed for the staff to attend the book festival in Deadwood if all staff members wish to attend. Second provided by Maggie. Approved.
Roger made a motion to adjourn. Second by Jack. Approved.
Minutes of the July 12, 2021 Board of Trustees meeting
Present: Jack, Audrey, Roger, Ginny
Absent: Maggie, Austin
Ginny called the meeting to order at 12:05. Audrey made a motion to approve the bills. Second provided by Roger. Approved by vote.
There was discussion of the minutes from June. Thanks to Roger for getting little library to Silver Lake. Books were taken to Roy Lake last week. Roger will take to Eden and replace those at Lake City as he goes by. Jack made a motion to approve the minutes of the June 14, 2021, meeting. Second by Roger. Approved by vote.
Discussion was held about the 2022 budget. A decision was made to rent a 6x8 storage space for $35/month in order to comply with insurance company requests on a recent visit. Jack made the motion that was seconded by Audrey. Approved. A motion was made to request a $5000 increase in the library budget for 2022 to cover salary increases and the clothing allowance offered in the city policy. The motion was made by Audrey and 2nd by Roger. Approved.
Audrey asked about sending overdue notices using our new Atrium system. Rhonda remembered that was discussed in training but will need to do more research.
Randy Roehr cut the groove in the 2x4s for the Plexiglas. Note that in our Journal ad. Jack and Roger will be in to work on setting it up.
Librarian report: Ninety-eight kids signed up for SR. Over 22,000 minutes read as of Tuesday last week. 72 people at the June 16th gathering, 61 on the 23rd, 118 on the 30th and 58 on the 7th. There are 2 regular gatherings on the next 2 Wednesdays and then the celebration on the 21st at 6:30 at the BEC from 6:30-7:30. Talked with someone from community transit about taking folks to Fort Sisseton for an author visit August 19. We would be charged $12/person. The bus can take 12. We need at least 7 signed up to hire the bus. We do have the book by Pam Nowak, “Never Let Go” in the library. Rhonda reapplied for the grant to digitize the microfilm. An emergency policy/plan was shared. The library needs something in place for insurance. It will be added to the August agenda. Rhonda taking vacation at the end of the month.
Discussion was held about the city council reorganizing. All current trustees willing to stay on. Board gave approval to pay for community transit for the book discussion at the Fort from generous donations to our gift fund. The library will advertise in the library, on-line and in the Journal.
The meeting adjourned at 1:30
Minutes of June 14, 2021 meeting:
Present: Maggie, Audrey, Roger, Jack
Absent: Ginny, Austin
Jack called the meeting to order at 12:03.
Maggie made a motion to approve minutes of the May meeting. Second by Roger. Passed by vote.
Yard shed and Plexiglas at circ desk: Rhonda shared the results of an insurance visit that indicated items need to be moved out of furnace room. A yard shed was discussed. Scotts Lumber in Britton gave a quote of nearly $10,000. Discussion was held. A suggestion was made about a storage unit or trying to find a shed that someone is trying to sell.
As the library is opening up more, staff is looking at a stronger barrier at the circulation desk. An estimate was received from the lumberyard of nearly $1000 for Plexiglas but no plan for installation. Discussion was held. Roger and Jack believe 1-4x8 sheet can be used and construction from 2x4s already owned can be done. They are willing to proceed with the work. Rhonda will visit lumberyard to purchase the Plexiglas and ask them to cut into 2-2x8 (in half).
Audrey made a motion to approve bills. Second by Roger. Passed by vote.
Roger placed last little library at Silver Lake. He took a photo. The picture with library info will be sent to Journal. There is no sponsorship sign on this library so we will make one and laminate it as we have done with others.
Librarian report: Eighty-two kids and 17 adults are signed up for summer reading. More than 9600 minutes have been logged by kids. Our first gathering is tomorrow at 1 on east side of library. Officer Miller is coming with his K-9. Events for kids end on July 21 with the Bramble Park Zoo animal encounter. Adult activities will be each Tuesday in July. David Beck has been contacted about replacement of an emergency light that no longer works and fixing mens room toilet. We were not recipients of the DG grant or the large grant from the state library. We have a comfy chair out and 4 computers are available. There is no mask requirement. We will be closed July 5 for the holiday. We are going to discuss an event for Harvest Days weekend. We have fish in the tank.
Board indicated that we don’t need to reopen Saturdays until fall.
Roger made a motion to adjourn at 12:35. Second by Maggie. (Jack and Roger stayed to plan Plexiglas at circulation desk.)
Minutes of the May 7, 2021 meeting:
Present: Ginny, Audrey, Roger, Jack
Absent: Austin, Maggie
Ginny called to order 12:09.
Motion by Audrey, second by Jack to approve bills
Motion by Audrey, second by Jack to approve minutes of the April meeting.
Librarian report: Preparing for SR. Cindy and I will go to school on the 12th to promote program because awards day will be structured differently this year. We are planning outside weekly events starting June 16 (weather permitting) and ending Aug 21. We will move inside if need be. We have hired the Bramble Park zoo for an animal encounter to celebrate the end of the program on the 21st. We will invite the whole community.
Kids can read and record from registration forward but weekly activities won’t start until June. Adults can read also. We will have activities for them each Tuesday in July.
Eric Weglietner here this week for fire alarm installation. Not working yet…
Crafts were on the 5th: 12 participants
Bingo will be on 19. Book Discussion will be on 26th.
WHO-FI 474 Sessions which is down 14% from last month but number of unique visitors is up 14%.
American Rescue Plan Act – over 2million dollars awarded to SDSL.
Discussion was held regarding the grants from the rescue plan.
Adjourned at 1pm – motion by Roger, second by Audrey.
Next meeting June 14, 2021
Minutes of April 12, 2021 meeting:
Present: Ginny, Audrey, Roger
Absent: Maggie Austin, Jack
Ginny called to order at 12:06
Audrey approved bills. Roger 2nd.
Roger approved minutes. Audrey 2nd.
Audrey willing to stay on board as her term expires this summer.
Librarian report: new computers close to full installation. Trouble with receipt printer fixed with $9 cable instead of $600 printer. Summer reading planning underway. Brainstorming session held. Hope to nail down some items this Wednesday. Will promote at school on May 14. Kyla Richter has been contacted. We purchased blank white signs from HH Design for this summer's story walk. Gift fund payment requested. City staff lunch on 20th from noon to 1. Craft for adults ehld April 7. Seven attended after 13 initially registered. Illness mostly. Will meet again May 5. Bingo will be held April 21 and May 19. I mailed request to county for annual contribution which we use for Overdrive. I am taking early literacy class through the state library. Five weekly Zoom sessions. Book discussion was held on March 31 with 4 in attendance. The next discussion is May 26 - Cilka's Journey which follows the last book.
Ginny can sit at the library for the lunch next week.
Roger called to adjourn at 12:40. 2nd by Audrey.
Next meeting May 10 at noon.
Minutes march 8, 2021
Present: Ginny, Roger, Maggie
Absent: Austin, Audrey, Jack
Ginny called to order at 12:05.
Maggie will not be able to attend the April and May meetings due to conflicts.
Roger made a motion to approve bills. Maggie provided the 2nd. Approved.
Maggie made a motion to approve the minutes of the Feb. 8, 2021, meeting. Roger, 2nd. Approved.
Maggie made a motion to declare the office and circulation desk computers surplus once the new computers are installed and ready. Roger 2nd. Approved.
Motion was made by Roger to replace the existing MATERIALS REPLACEMENT POLICY with the following: “If an item needs to be replaced, a fee for the cost of replacement will be placed on the patron’s library account. Failure to pay may result in loss of privileges.” 2nd by Maggie. Approved.
Librarian report: Librarian Report March 8, 2021
Jumpstart for me was on 27th. Enjoyed the time to get info and share info with other librarians. Other staff will partipate this week.
We received $1000 grant from the Stephanie Miller Davis foundation. We can be awarded $1000 a year for 3 years. This is our last year. Dollar General Grants aren’t awarded until mid-May.
Training went well for new circulation system. Thank you to Ginny for monitoring the library while we were in training. There are some glitches but we are working through them. We have many books with no cost associated with them. Our trainer indicated there should be some cost in there for insurance purposes so we are working on that. I have completed the annual report. Need signatures from Ginny and Marie. In preparation to upgrade to Atriuum we looked through books that we have that never get used. In general we do our weeding out front and go on our way but I am not sure what to do with some of the items in the work room… is there value in our keeping? Is there value for someone else to have?
The 2020 Foundation earning report, 2020 Annual report info from SDSL, last four weeks of COVID statistics were shared.
Suggestions were made to get articles in the paper for the updated card catalog, used book sale and maybe do tutorials for new catalog.
Roger made a motion to adjourn at 12:55. 2nd Maggie. Next meeting April 12, 2021 at noo
February 8, 2021 minutes
Present: Audrey, Maggie, Ginny
Absent: Roger, Jack, Austin
Ginny called to order at 12:11
Audrey made a motion to approve bills. Second provided by Maggie. Approved.
Audrey made a motion to approve the January minutes with the change of ILS to read Integrated Library System. (Changed below)Maggie seconded. Approved.
The inclement weather policy was reviewed. No changes were advocated. Staff will refer to The Marshall County Emergency Management Facebook page for “No travel in Marshall County” posts that will indicate the library will be closed.
Librarian report: We gathered as a staff and discussed summer reading, “back to normal” etc. Thank you to Maggie who covered the library so staff could attend a mandatory meeting with the rest of the city employees to discuss the 2021 city policy. One of the policies is regarding a clothing allowance. It is not a line item in any budget per Marie. The items come out of the supplies budget. Our budget will not currently cover that allowance. A $450 donation was presented to the library by the Horton United Way. A FB post will be made and info sent to Doug at the Journal to be printed sharing the news. JumpStart webinars will start this month. Rhonda will participate on the 27th, Bonnie on March 9th, Cindy and Shelly on the 11th. There is also a zoom meeting to talk about the 2020 Annual Report. We had visitors from the Webster City Library on the 29th. They were gathering information but we learned from them as well. I have applied for a $3000 DG summer reading grant. Awards are in May. We have been invited to the city pot luck on the 23rd from noon to 1. Book club was held in Jan. Five attended. The next gathering will be March 31 at 1:00pm. The book is “The Tattooist of Auschwitz” by Heather Morris. The library will be closed Monday the 15th for Presidents Day. Atriuum training will be Feb. 24th. We will have an alternate way to check out books for a couple of days until after the training.
Maggie suggested checking Target for grant options for technology.
The One Book South Dakota selection was discussed. A suggestion was made to visit with the Marshall County Historical Society if a discussion is held.
There was discussion of last month’s book discussion. A comment was made that it would be helpful to society to be able to have discussions to share opinions and beliefs to hear each other and not judge. If this person would like to set up a civic discussion, the library can promote it.
The board members present offered the option to visit with library staff and HH Design about shirts.
Maggie offered to cover the library again on the 23rd while we attend lunch. Ginny will sit at the desk while we are in training on the 24th.
COVID stats were provided.
The meeting adjourned. Next meeting march 8, 2021, at noon in the library.
January 11, 2021 minutes
Present: Audrey, Maggie, Ginny, Roger, Jack
Absent: Austin
Ginny called the meeting to order at 12:03. A motion by Jack, second by Maggie to approve the minutes of the December meeting. Vote held. Approved.
A motion to approve bills by Audrey, second by Maggie. Approved by vote.
Discussion was held regarding updating the Integrated Library System to Atrium. Maggie made the motion to contact book systems about the quote and the maintenance previously paid on our current system to see if the prorated amount could be applied to the purchase of the Atrium hosted upgrade and OPAC snapshot with the remainder to be paid with foundation funds. Jack provided the second. Vote to approve.
Librarian report: New printer installed 12-22-20. New computers ordered and received but not installed. Discussion held regarding a Venture managed firewall to protect the library computers. Rhonda will get more information to report at the February meeting. Jump Start summer reading workshops will be held virtually this year. Each staff member can attend this way. Discussion was held regarding the city council agenda.
Motion to adjourn by Jack; second by Audrey.
Next meeting February 8 at noon.
December 14, 2020 minutes
Jack called the meeting to order at 12:09pm
Present: Jack, Audrey, Maggie (via Zoom) and Roger
Absent: Ginny and Austin
Audrey made a motion to approve the minutes of the November meetings. Maggie provided the 2nd. Vote to approve.
Audrey made the motion to approve the bills. Maggie offered the 2nd. Approved by vote.
Discussion of current copier and lease. Quote was available. Audrey made a motion to go ahead with a new lease on a new machine. Maggie 2nd. Vote to approve.
Discussion about computer replacement at circ desk and office. Quote available. Maggie made a motion to approve the quote and order today. 2nd offered by Audrey. Vote to approve. Librarian report: $267 raised from November silent auction. There is money available to be spent from Community Foundation. the library was contacted by Book Systems about upgrading from Concourse to Atriuum. Rhonda, Shelly and Cindy participated in a demo. Rhonda would like to consider the upgrade in January. Information about the Venture managed Firewall will be shared in January. The library decorated a cabin at Fort Sisseton and a "book" tree at the Event Center. Book page ornaments are available at the center for anyone interested. Laken is bringing wireless cameras that were used at the Event Center for library use. Staff evaluations completed. We are all thankful for the Christmas gift from the board. A new program called Books for Babies is being established.
City council meets tonight and will likely meet again for end of the year bills. Rhonda will let the library board know that date and schedule a time for the board to approve the end of the year library bills.
Motion to adjourn was provided by Maggie and a second by Audrey. Vote to approve.
Special meeting minutes: 11-13-20
Special Meeting 11-13-20 noon
Present:Ginny, Roger, Maggie, Audrey
Ginny called us to order. Quotes for electrical were reviewed. The quotes are not “apples to apples.” After discussion, the board asked Rhonda to get quotes that are comparable and let the board know so a decision can be made.
Discussion was held about holiday bonus. It was decided that gift cards would be purchased for the library staff – 4 in library $250, $200, $200, $200 and Patty ($50). Motion by Roger second by Maggie. Vote passed. The gift fund will be used.
Meeting adjourned
Minutes of the November 6 meeting:Minutes of November 6, 2020 Board meeting
Present: Ginny, Roger, Jack, Audrey, Maggie
Absent: Austin
Ginny called the meeting to order at 12:05.
Jack made a motion to approve the minutes of the Oct. 12, 2020 meeting. Second by Roger. Vote to approve. Audrey made a motion to approve bills. Second by Maggie. Vote to approve.
Discussion was held regarding VHS tape donation. The board asked for further investigation.
Discussion was held regarding the technology grant and quotes for potential computer work to be done. After discussion, Jack made a motion to not accept the technology grant money. Roger provided the second. Vote to approve. More research will be done regarding the other computer work.
Librarian report: Monthly meetings with Marie and George where we work on budget, policy etc. One of the things we discussed was getting quotes for additional outlets. Book Discussion held Nov. 4. 4 in addition to 2 staff. Trunk or Treat about 280 kids.Bonnie out the week of the 16th. I am taking vacation for deer season the week of Thanksgiving .No Bingo this month. Crafts: Santa project in the works for Dec. 2. Story time at daycares: numbers are staying steady there about 22 kids in the 3 places. Steve back and forth from here to SC for work so no computer work has been done yet. No quotes for 2 computers we talked about in September.
A special meeting will be held on Friday, November 13 at noon to review quotes for outlets.
Maggie made a motion to adjourn. Second was by Roger. Adjourned at 1pm.
Minutes of the October 12, 2020 meeting:
Minutes of Board meeting 10-12-20
Present: Ginny, Roger, Audrey, Maggie
Absent: Austin, Jack
Ginny called us to order at 12:09 pm.
Motion to approve minutes of the September meeting was made by Roger. Second offered by Audrey. Carry. Motion to approve bills made by Audrey. Second by Roger. Carry. Discussion was held regarding the Expetec proposal and the technology grant. The board asked Rhonda to research other companies that provide the same service and hardware so that prices can be compared.
Librarian report: The Davidson bill was sent to city hall with a bill that George had. The total was $257.30. JP concrete will come work at west door yet this fall.Silent Auction maybe in November and add Saturdays back into schedule 9-12. Not sure if amount of traffic will warrant staffing but won’t know until we do it.Events Crafts 10-7. 9 ladies. Bingo 10-14Book Discussion November 4 Water Keeper by Charles Martin. Story Time: Little Sprouts, Cindy Zuehlke, Brittany Bush.We will participate in Trunk or Treat and give out books. We will be closed on November 11 – Veterans Day and Th-Sun Thanksgiving weekend. When items are donated that don’t get put into circulation we often put on used book sale. May we explore ebay? The board asked Rhonda to learn more about the process since we are a city entity.
Maggie made the motion to adjourn at 1:00. The second offered by Audrey.
The next meeting will be November 9, 2020 at noon.
Minutes of the September 14, 2020 Board meeting
Present:Jack, Roger, Ginny Absent: Maggie, Audrey, Austin
Ginny called us to order at 12:12. Minutes of the August meeting were approved motion by Jack and second by Roger. Bills approved by Roger; second by Jack.
Only discussion was held at this meeting due to number in attendance. Rhonda updated the members about the Technology grant and the federal requirements that were originally unknown to the first round applicants. Further discussion led to quotes from Expetec in Aberdeen. This will be discussed further at the next meeting.
Rhonda updated the members about the circulation and patron numbers the last 4 weeks, plumbing done by Davidsons, plans for future events at the library. Story time will go on the road this week at 2 daycares. One more will be added in October. The other 3 have not yet scheduled. Rhonda would like to replace outdated staff computers. Quotes are requested for the next meeting to the full board to review and potentially approve. The annual SDLA conference later this month is going to be held virtually. Interested staff members may register.The meeting adjourned at 1:30
The next meeting will be at noon on Monday, October 12, 2020.
Minutes of the August 10, 2020 Board meeting
Meeting called to order by President Ginny at 12:15
Present: Ginny, Roger, Jack, Maggie
Absent: Audrey, Austin
Jack made a motion to approve minutes from the July 2020 meeting. Second by Roger. Approved by vote.
Maggie made the motion to approve the bills. Second by Jack. Approved by vote.
Cindy visited with the board. Rhonda will research and provide feedback.
Maggie made a motion to adjourn to discuss personnel. Second by Jack. Adjourned at 12:26.
Resume regular meeting at 12:40. No action taken.
- report:Adult summer reading began on August 3. Program explained. There were 10 for crafts on the 5th. Crafts again on August 19. Trying Bingo at event center also on the alternate Wednesdays. SMD grant review completed. Tech grant computer in but not set up yet. Patron traffic report shared. Ideas for ST this fall could be in person at Daycare, outside at daycare, messenger room, FB live or not at all. Rhonda will be in contact with daycare providers this month and make a plan. Fall events: no Jr. events planned at this time. We talked about having book discussion, Bingo where we can be distanced. Library will be closed on Monday, September 7 LABOR DAY. Zoom meeting with SDSL staff will be held on 13th. SDLA will host conference virtually September 30 and October 1. No schedule yet. Humanities grant available for covid relief.
- was held for regarding items in the report. Maggie suggested Storytime in the park which would work for moms who bring their kids. Regarding the grant: One suggestion was to take storytime on the road this fall. Figure out what expenses there might be and request funds for that. Another idea is to learn about mobile hot spots that could be lent if schools go back to distance learning. Any other ideas for the grant will be shared via email. The grant has to be submitted by August 31. The library will begin Saturday hours September 12.
Budget discussion was held. Maggie made a motion to leave budget as is with the exception of salaries which should follow the percentage increase offered to the rest of the city employees for 2021. Jack provided the second. Motion approved.
Board minutes August 10, 2020
Board minutes July 13, 2020
Present:Ginny, Audrey, Jack, Maggie
Absent: Roger, Austin
Ginny called the meeting to order at 12:08
Motion by Maggie and second by Audrey to accept minutes of June 8 meeting. Approved.
Motion by Audrey second by Maggie to approve the bills. Approved.
Librarian report:52 kids registered for SR. Finishing up this week. Will do a storytime on the Britton Library FB page July 22 and 29. All of the summer reading grant was spent on books, prizes, decorations and craft supplies. Patronage and Overdrive reports were presented. Two surplus computers were purchased for a $150 donation. Reopening under Covid-19 article provided by SDSL was discussed briefly.
Budget discussion was held.
Ginny’s term on the board is up. She agreed to stay on.
Jack moved to adjourn at 12:55. Second by Maggie.
Next meeting August 10, 2020
Board minutes June 8, 2020
Present: Jack, Maggie, Ginny, Audrey
Absent: Roger, Austin
Ginny called the meeting to order at 12:04
Motion by Jack to approve March minutes. Second provided by Maggie. Pass by vote. Audrey made a motion to approve the bills. Second by Jack. Approved by vote. Discussion of laminator purchase. Jack made a motion to purchase the laminator discussed via DEMCO along with extra rolls of laminator film. Maggie provided the second. Motion passed.
Librarian report: Share numbers for circulation while closed. State Library wants us to keep separate numbers for virtual story times, circulation, folks we help, time we are open etc. because they are not sure what the feds will ask on our next annual report regarding our COVID-19 experiences. Marie asked me to mark things COVID if it was a specific purchase for that in case there are funds for reimbursement. Virtual SR – registration numbers, 30 kids as of June 4. June 3 Ali T provided our kick off on FB live. Ft. Sisseton provided all supplies for the craft. We will start with our presentations this week. We are open to public M-W-F 9-5:30. I created a special report. If the city plans to continue doing council meetings via ZOOM, they are required by offer a place for people to access it. I offered to host that meeting once a month in the conference room starting in July if they are doing it. Plan for SR thru July 8. Will need to decide if meeting in person to give prizes and have celebration as we had originally planned. Phyllis Cole-Dai cancelled her visit but will let us know when she starts up on her speaking tour again so we can reschedule. I haven’t touched base with the speaker I scheduled for Harvest Days weekend…I have been in contact with librarians I have met and been to class with about opening and about summer reading. Each community is different. Most are doing SR online. New product provided by State Library – READSquared. Registered our library May 26. Training on 27th and 28th. Sign up takes place, they log reading, it alerts them and us if they are due a prize. We can set missions and other activities for earning points. We can use this program for any type of reading program – 1000 Books B4 K is already set up in there. The funds came from the CARES Act thru the Fed. Gov’t. If it is a positive experience for most, the SDSL will continue to fund the product. We are still learning…I applied for a technology grant that was due June 1. I requested $1000 for a new computer processor and monitor plus $250 for cleaning supplies which would cover most of the automatic sanitizing station I ordered. WE HAVE BEEN AWARDED $1000 – IT WILL GO TO OUR FINANCE OFFICER. I will contact Steve about ordering a new desktop. Then we can update the 6th one this fall…
The board discussed providing a bonus for the staff as a thank you for essential work during teh COVID-19 pandemic. The board agreed to purchase Britton Bucks using the Gift Fund.
The meeting adjourned at 12:52.
No May Meeting
No April Meeting
Board Minutes March 9, 2020
Present: Roger, Ginny, Austin, Audrey, Jack
Absent: Maggie
Ginny called the meeting to order at 12:06
A motion was made by Jack with a second provided by Roger to approve the minutes from the Feb. 10, 2020 meeting. Approved by vote.
Discussion was held regarding the leave policy in the BPL handbook and policy recommended by Britton City Council for the City employees. A motion was made by Audrey to adopt leave policy as put forth by the City of Britton. Second was made by Jack. Approved by vote.
Audrey made a motion to approve the bills. Second by Austin. Approved by vote.
Librarian report:We have been awarded the Stephanie Miller Davis grant for summer reading. It is a $1000 award. Annual report is complete. The only item left is to get signatures and submit. We had a trip and fall outside the west door at the library 2-25. The sidewalk has been marked and will need to be fixed when the weather gets better. $289 earned on recent silent auction. Beverly Schatz will be at library April 4 to discuss her book at 1pm.
The purchase of an Oculus Quest was approved after discussion and a motion by Jack and a second by Roger to shop around and purchase with the gift fund.
The meeting was adjourned at 1:13
Next meeting will be held Monday, April 13, 2020 at noon.
Board Minutes 2-10-20
Present: Ginny, Jack, Roger, Audrey, Austin
Absent: Maggie
Ginny called to order 12:06.
Roger made the motion to accept the minutes of the January meeting. Second was by Jack. Approved by vote.
Audrey made the motion to accept the bills. Jack seconded. Approved by vote.
Jack made a motion to accept both the computer policy and meeting room policy with corrections from the last meeting. Austin provided the second. Approved by vote.
Librarian report:Craig from CDJ came to check furnace 1-16-2020 as it was 65 degrees and would not warm up. He thinks when Ottertail shut us down the propane didn’t kick in because of the plugged exhaust pipe again. He will place screens (again). The library closed early on 1-17-2020 due to weather. George and Brent came to work on our water fountain. It no longer sprays over the edge but George said we may need to seek a plumber if there are further issues. One of the surplus computers was sold for a $50 donation. Steve will put the new computer policy on the computers so patrons will click “OK” that they agree to the policy before they can get to the internet. Next book discussion will be 3-27 JUST MERCY. Jumpstart Summer reading class will be in Bowdle 3-13. Shelly and Rhonda are signed up. there is a 2 day training in Huron coming up in April that Rhonda would like to attend with Cindy that relates to early literacy through teen services. Rhonda has applied for a travel grant through the Stephanie Miller Davis grant. We have not heard back yet whether or not we will receive the summer reading grant again this year. Annual report is in progress. While our traffic has remained steady, our circulation of books has increased. Our ebooks are steady but audiobook downloads increased. We have over 60 unique wifi users in January who used our wireless over 200 times. The state historical society will no longer by microfilming newspapers. I got a new solicitation request about digitizing from Northern Micrographics. The board wants to keep this on the agenda for the future…
The board approved our travel to Huron for training.
Adjournment at 12:56.
Board minutes 1-13-20
Present: Austin, Jack, Ginny, Maggie, Audrey
Absent: Roger
Call to order 12:06
Jack made a motion to approve minutes of Dec. meeting. Second offered by Audrey.
Approved by vote.
Audrey made a motion to approve Dec. bills to be paid. Second by Jack. Approved by vote.
At a previous meeting the board requested a 4% increase in the library budget. City council approved 4% for wages. 2020 wages will be as follows:Shelly Kann $11.96, Cindy Krutsinger $13.16, Bonnie Henricks $15.71, Rhonda Hardina $18.20. Motion by Maggie; second by Jack to approve. All voted aye.
Discussion was held regarding meeting room policy and updated computer policy. Corrections were indicated and will be retyped for the Feb. meeting. Person utilizing meeting room should get a copy of policy and sign with phone number. Additions/corrections to computer policy were offered. Discussion was held regarding acceptance of policy. Purchasing Cybrarian at $649 annually was not an expense to incur at this time. Rhonda will check with Steve to find out if there is a product that would bring up policy when a computer user signs in which would require the user to agree to policy. Once new policy goes into effect, notices will be posted by computers.
Maggie and Ginny will perform employee evaluation for Rhonda on Thursday, Jan. 16 at 10am.
Librarian report: 971 visitors in December. Shelly and I got our leave time taken. She is taking some vacation with Steve in Feb. As we begin to work on personnel policy, I am wondering if you would be thinking about whether or not we could offer the 24hours of personal leave to part-time staff after a certain number of years of service to the library.
Ended the year under budget although we went over couple of line items.
This months events:Jr. Crafters and Builders each Tuesday after school from 3:30-4:30.
Bingo Jan 8 and 22. Storytime each Wed this month. Book Discussion 1-17 at 2pm. Adult Crafts Wed. Jan 29 at 1.
We will be closed on the 20th as MLKJ Day.
Feb. will be another closure for Pres. Day on 2-17
rhonda and shelly are Registered to attend jumpstart in Bowdle. Depending on scheduling etc she may go alone.
Pilcrow Foundation Grant books have been received. They will debut at READING RIOT Jan. 30. We will take photos, put article in paper, etc. We will need that info to report back to the foundation. We received additional books thru another donor. They are all science and Math,
We will be getting a request for the state library report to be completed soon…
Jack made the motion to adjourn at 1:00pm. Second provided by Maggie. Approved by vote
Minutes of the December 9, 2019 Board meeting
Call to order by Ginny at 12:04
Present: Ginny, Jack, Austin, Audrey, Maggie
Absent: Roger
Jack made a motion to approve the November minutes. Second by Maggie. Approved by vote.
Maggie made a motion to approve the second reading of the policies in review. Jack provided the second. Approved by vote.
Inclement weather policy:If no travel is advised in the county the library will be closed. Scheduled staff has the option to take the day without pay, make up the hours or take personal/vacation leave. Motion by Jack; second by Austin. Approved by vote.
Rhonda will do further research with the SD Historical society to see if newspapers are being digitized and which ones before the board discusses digitizing local papers that are currently on film here.
Audrey reviewed bills and made a motion to approve. Jack-second. Approved by vote.
Rhonda provided information about Dolly Parton’s Imagination Library which offers free books to kids. Marshall County families qualify through the Marshall County United Way. Forms can be completed and sent to Even Start 5 S State Street Aberdeen, SD 57401
A list of end of year bills will be created and emailed to board members for approval. (City council will hold a special meeting later in the month to pay year end things)
Librarian Report: Book Discussion was held 11-22 with 9 attending. BOOK WOMAN OF TROUBLESOME CREEK Jan. 17.
$400 check to mail to Pilcrow foundation for grant books. I will apply for the Stephanie Miller Davis grant again for next year’s summer reading.
Oculus Go was taken to KOLEE Library to be returned via courier to SDSL.
We are now a part of SD Share It. I am still learning process. I did ship out the first requested book today. I will request a couple of copies of the discussion book this week.
We will be open 9-2 on 24th and closed the 25th and 1st.
The board decided to bring goodies and light lunch to the library between 11:15 and 12:45 to treat the staff.
The meeting adjourned at 12:50. Ginny, Maggie, Audrey, Rhonda and Cindy took a tour of the school’s Maker Space following the adjournment.
Minutes November 7, 2019
Present: Jack, Audrey, Maggie, Austin
Absent: Roger, Ginny
Jack called to order at 12:18
Minutes were approved: motion by Maggie second by Jack
Bills approved: motion by Audrey second by Maggie
Policy reading, Imagination Library were tabled until next month.
Librarian report: $300 silent auction. December 7 is Christmas on Parade. There will be stories with Mrs. Claus, cookies and coffee and a come-and-go craft. Roger asked about a tour at the school’s Maker Space after he experienced VR here. There were 6 people who tried it out on the 30th. We have renewed the VR from SDSL until Thanksgiving and will invite the public on the 22nd and the 27th to try it out. We will be closing early on the 24th of Dec. We will choose children’s books and send $400 to Pilcrow Foundation by the end of the year. There were about a dozen people who enjoyed the Genealogy presentation. We were asked to have her back sometime. Next book discussion November 22 at 2.
October numbers:1181 guests, 1613 items circulated, 520 downloads via OverDrive.
Jack adjourned meeting at 12:50. Next meeting dec. 9,2019 at noon.
Next meeting : November 7 at 12noon
Minutes Oct. 14, 2019, meeting
Present: Ginny, Jack, Audrey, Maggie, Austin
Absent: Roger
Ginny called the meeting to order 12:08.
Jack made motion to approve minutes of Sept 9 meeting. Second by Maggie. Approved by vote.
Audrey made motion to approve bills. Second by Jack. Approved by vote.
Policy review and proposed changes:
Board members to reside in Britton.
Meetings shall be held monthly in the library prior to the monthly meeting of the Britton City Council which is held on the second Monday of each month. Notice of the meeting will be published according to the open meeting laws of the state.
The board shall elect a president and vice president. The director shall serve as the treasurer-secretary.
A separate collection of books is maintained for our young adults (grades 6-12) and are distinguished by a “Y” in the call number.
Circulation: Checkout: a combination of 5 books or magazines plus either 2 videos or audios may be checked out to any one person at a time. – Books and audios are checked out for 2 weeks.
Overdue Book Policy:1 week overdue – phone patron 2 week overdue – send postcard
If the book needs to be replaced, the patron will be charged a $10 replacement fee. Failure to pay may result in loss of privileges.
Director duties:Serve as treasurer-secretary of to the library board and keep its records.
The library has a Revenue/Gift fund checking account into which fees, fines, gifts and grants are deposited.
Books designated as surplus shall be distributed as the director sees fit.
Reservations for the meeting room can be made by phone or in person. A calendar of back room events is maintained at the circulation desk.
- If a meeting is scheduled outside of regular library hours, the key must be picked up and signed out prior to the meeting.
- Upon locking up after the meeting, the key should be left in the drop box outside of the library.
- If the key is lost, there will be a $5o fee.
- If there are any issues with the room or opening/locking the building please contact the library director.
- Make sure all appliances and lights are off and that there is no running water.
- The room should be left clean and in order.
- If there is a problem with the condition of the room, advise the Library Director prior to using the room. (This includes visible damage, items missing or left and dirty.)
- If any damage occurs during your function, contact the Library Director as soon as possible to prevent further damage, and added liability to the group involved. All payments for actual damages resulting from negligence shall be paid to the city of Britton.
- While there is no fee to rent the meeting room, any damage or uncleanliness may result in a charge to the person/group utilizing the room.
- There is no children's meeting without adult supervision,
- There shall be no roller blades, roller skates, skateboards, bicycles or shoes with cleats, etc, in the room. No smoking, no burning, no cooking and no alcohol or drugs.
- Bulletin board materials may be posted by individuals or groups publicizing a specific event. Limited space generally allows only short-term notices. The director may prohibit and remove any postings which do not meet library standards. Posters should be removed the day following the date of the publicized event.
Librarian report:Information from the recent SDLA conference was shared. We currently have 3 students for whom tests are being proctored. Silent auction until Nov.1. We have been awarded a Pilcrow Foundation grant. More details to come. Weekly visits to the after school program, Tuesday after school activities continue. Adult craft scheduled 23rd, genealogy class on the 25th, device advice 29th, VR 30th. Book discussion postponed to 18th. There will be 8 Story time sessions yet in 2019. Explained Dolly Parton Imagination Library program.
Next meeting will be held Thursday, Nov. 7, noon.
Adjourned 1:15
Minutes:
Minutes September 9, 2019
Present: Ginny, Audrey, Roger, Jack, Austin
Absent: Maggie Jerde
Meeting called to order at 12:12 by Ginny.
Motion to approve minutes from Aug. meeting was made by Jack. Second by Roger. Vote for approval passed.
Motion by Audrey second by Jack by approve bills. Motion carried.
Maggie Jerde was appointed by mayor to board of trustees for a 3 year term.
There was discussion of policy changes. Rhonda will rewrite for a first reading at the October 2019 meeting.
The city approved a 4% salary increase for library staff for the 2020 year with the rest of the budget the same amount.
- report: the roll of microfilm was returned from Graphic Sciences in MI where it was digitized and put on a flashdrive. Cost and quality were discussed. Rhonda will research a little more. Craft time was held 4x in August for adult summer reading. Device advice was held 9-3 with another being planned for 10-29. Jr. crafts 9-10 and Jr. builders 9-17. Both will be held from 3:30-4:30. We plan to have a float in the HC parade on the 20th. Shelly and Rhonda registered for SDLA September 25-27, 2019. Employee reviews this month. Application for Pilcrow grant has been sent. The Library is signed up for Who-fi to begin in Oct. No further information has been received from the SDSL. There will be a book discussion 10-11 at 2pm WHERE THE CRAWDADS SING. Silent Auction to be held in Oct.
Adjournment.
Minutes Aug. 12, 2019
Ginny called to order at 12:15. Present: Ginny, Roger, Austin
Absent:Jack, Audrey, Janelle
Motion to approve July minutes made by Roger; second by Austin.
Roger reviewed bills and made a motion to approve; second by Austin.
Discussion was held about board membership. Roger agreed to stay on for another 3 year term. Need to replace Janelle.
Discussion was held regarding having windows washed. Austin mentioned that the hospital hires What a Pane from Watertown in the spring of the year. Roger will check on our having library windows done when the group comes to town.
Policy approval tabled.
Budget tabled until Sept. meeting.
Librarian report: 7-15-19 called Davidson’s about A/C. Can’t be fixed. Got quote from Davidson. Asked Marie what rule is:state law req. us to try to secure 3 quotes. Got one from Mike’s. Was going to get one from Jason. He came and thinks he fixed it and doesn’t need replacing yet…
Had approximately 90 people at the event center for Hanson Family Show on July 10th.
AR testing continues.
I will go to in-service on the 14th to talk about the Prairie Award book nominees and the voting procedure for K-5.
Harvest Days:$64 on books sale – 30 attended Humanities event---97 total in library that day.
Shelly and I registered for SDLA.
Sent a roll of film to a digitizing company in MI. They will do 1 roll free and send USB drive with data. Email to indicate cost to do a roll with same amount of frames…
Gearing up for school year activities: Lego, Craft, ST, book club, Bingo, begin a new program called device advice. Going to start slowly…Sept . Patrons call to set up a time and let us know what it is they want help with. Will be on Tuesdays when we can all be available.
Adjourned.
Minutes July 8, 2019
Present: Austin, Ginny, Roger, Audrey, Janelle, Bobbi
Absent: Jack
Ginny called the meeting to order at 12:08
Roger made a motion to approve minutes of last meeting (6-10-19). Second by Janelle. Approved by vote.
Janelle made a motion to accept bills. Second by Austin. Approved by vote.
Janelle made a motion to pay the automatic door invoices with the gift fund. Second by Roger. Approved by vote.
Discussion held regarding board replacement when Janelle’s term is up. Check with state library about codified law.
The FMLA will be added to the library employee manual. The board asked to have current policy that needs to be updated emailed to them with revision suggestions to be acted upon at Aug meeting.
Librarian report: 111 signed up for SR. Average 74 kids each Wed. these last 5 weeks. Last gathering will be 7-10 with program at 6 at event center. Public invited to attend. Thirty-six currently signed up for 1000 books program. Couch went to Spruce Court. New chair purchased for $100. Book discussion was held 6-7. 6 attended. Speaker coming Aug. 3 through the SD Humanities: Marian Cramer (Laura Ingalls Wilder, Family and Friends) 2pm at the library. This is Harvest Days weekend. Ginny will sit at a book sale at the library that day.Patron mentioned additional signage. It was suggested I check with George Flanery regarding street sign. Hillarey will repair sign this week. Only 2 signed up for scan day. Can’t have if not 6 confirmed. Adult crafts in Aug. Two in evening and 2 in the afternoon.
Roger made the motion to adjourn. Bobbi provided the second. Approved. Next meeting Aug. 12, 2019.
Minutes June 10, 2019
Present: Jack, Bobbie, Roger, Austin, Janelle
Absent: Ginny
Jack called meeting to order 12:15.
Austin made a motion to approve May minutes. Janelle seconded. Approved by vote.
Janelle made a motion to approve bills. Roger seconded. Approved by vote.
There was discussion of board replacement. Bobbie Kuske had previously resigned pending a suitable replacement. The mayor will be asked at the city council meeting about approval. Two members have terms ending this summer. Janelle does not plan to stay on so a replacement will need to be found for her as well.
Librarian report:
95 currently signed up for SR. Half that attended programming last Wednesday.
34 signed up for 1000 Books B4 Kindergarten
Wiring done for automatic door. House of Glass can be contacted to retrofit door now.
$318 silent auction
Field trips from school last 2 weeks brought us 212 teachers and students for NASA kit into. Cindy and I promoted SR at school on last day.
Kids are taking accelerated reader tests here this summer.
Janelle made a motion to declare couch surplus and to purchase two chairs to replace. Second by Roger. Approved by vote.
Little Free Libraries taken to Ft. Sisseton and Roy Lake. It was suggested to ask if there is anywhere in Pierpont that would be appropriate for the last one.
Discussion was held regarding Rhonda applying to be a notary public. Motion by Janelle with a second by Austin that library will pay for application and stamps necessary. Approved by vote. Discussion was held and was decided that this would be a free service.
Discussion was held regarding the library employee policy compared to the policy received from city hall. The board would like to see what the changes are before adopting. It was asked that Rhonda send email prior to the next meeting with the changes so the board can review and discuss in July.
The outdoor sign is in need of fixing on north side. South side was fixed last year. Bobbie made a motion to have Hillarey Holland fix north side as she did south side. Janelle second. Approved by vote.
SDLA will be held in Spearfish Sept 25-27. Board approved Director and one other to go. Book Festival is in Deadwood Oct 3-6.
Roger made a motion to adjourn. Second by Austin. Motion passed.
Present Ginny, Austin
Absent Roger, Jack, Bobbie, Janelle
Austin checked bills so that they could be okayed at city council meeting tonight.
West door automation was discussed. Via email the board ok'd proceeding with Maxwell Electric and House of Glass to get the door working.
Librian report was shared and then emailed to members:
Furnace trouble 4-29. Maxwell Electric switched us over to propane while ordering parts for electrical problem. Came back to fix. Birds housed in vent. Talked with Justin P. He had David Beck come. Cleaned out vent. Damper and screen broken. Will order and replace. Fixed it so nothing can get in right now.
City guys put up our new summer reading banner outside.
We were awarded the Stephanie Miller-Davis Grant for summer reading
Silent auction through 5-31-19.
Jr crafters and Jr builders each met 2x in April. Will meet once each in May. There was a 5th Tuesday so we held an elementary game time. 22 kids here.
Story time 5x, Bingo twice. Will do each 2x in May before we settle into prep for Summer Reading.
Reading Riot was held on 22nd – 38 attended.
Adult crafts: April 24. 11 attended. She will have again May 22.
Cindy and I will go to school during awards for elementary school on 17th to promote summer reading
Probationary period over for Shelly. Will do eval and notify city hall. Via email members ok.
April 8, 2019 Library Board
Present: Ginny, Bobbie, Janelle, Austin
Absent: Roger, Jack
Ginny called the meeting to order at 12:08
Austin made a motion that was seconded by Janelle to approve minutes of March meeting. Motion carried by vote.
Librarian report: Bingo twice in March -- 20 total Will have Bingo 2x in April and May
Legos twice in March -- 19 total kids Will meet 2x in April and 1x in May as well as Jr. Craft
Jr. Craft 2x -- 19 total kids
Story time 3 times.-- About 100 in attendance kids and adults Will meet on Wed. thru May 8
Adult crafts 3-27 -- 14 attended will meet again April 24
Went to the after school program 2x in March. -- 34 total kids
Reading Riot got cancelled for March. Last meeting for the school year will be next month.
Book Chat held March 29. – 4 attended. Will discuss Journey with Crazy Horse on Friday April 26 2-3.
Painting completed. Cost under estimate.
Britton area expo March 30. Gave away a $50 Kindle. Shirley Symens winner.
Funds were put into CD at bank in Feb.
We currently have 3 students taking on-line classes that we proctor exams for.
Rug service was discussed.
Motion by Austin and second by Bobbie to cancel Stamps.com service. Motion carried.
Discussion about back door. Rhonda will contact House of Glass about an auto open button.
Bobbie Kuske resigned her position on the board pending a suitable replacement.
Rhonda will do some research regarding digitization of microfilm.
Motion to adjourn by Janelle, second Austin. Motion carried.
Next meeting 5-13, 2019
Minutes of board meeting 3-11-19
Present: Janelle, Jack, Ginny, Austin
Absent: Roger, Barb
Ginny called meeting to order 12:08.
Librarian report: Bingo, after school program, Jr. Builders and Jr. Craft Club were held 2 times in February. Adults crafted 2-27. Four story time gatherings. Reading Riot was 2-28. Next Riot will be 3-28.
Annual report completed and submitted but need certification signed.
Lori and Cindy attended Jumpstart Summer Reading meeting in Watertown 2-22-19. Both were pleased with the event. Shelly and Bonnie attended a similar meeting in Aberdeen 3-8-19. They had a good experience as well.
Friends met on 2-13. Good turnout. Thank you notes were sent to speakers.
One Book SD discussion was held 2-26-19. Thirteen attended. Jane Rasmussen from Sisseton was out leader.
We will have a book at the Expo on the 30th.
Grant opportunity for summer reading was submitted.
Dr. Seuss was celebrated on March 2.
Board reviewed quote for painting the main library and hallway offered by Bev Daberkow and Colleen Vold. Jack made a motion to accept the bid. Second by Janelle. Motion carried.
Motion made by Austin and second by Janelle to approve the bills.
Motion by Janelle; second by Austin to approve minutes of the Feb. 22, 2019, meeting.
Discussion was held regarding a give- away of some sort for the expo. A Kindle was suggested.
Board voted to end probationary period for Director.
Adjournment:Janelle motion, Austin second.
Board minutes
Feb. 11, 2019
Present: Jack, Ginny, Austin, Janelle
Absent: Roger and Barb
Ginny called the meeting to order and acknowledged Brian Rabenberg and Megan Hastings who came to discuss banking options for a sum of the gift fund that has accrued. Options were discussed. Janelle made a motion seconded by Jack to place $45,000 of the current gift fund into a 5 year CD earning 2.25% to 2.5 % interest and have Rhonda Hardina’s name and Ginny Anderson’s name on the CD. Motion carried.
Minutes of the Jan. 7, 2019 meeting were reviewed. Jack moved to approve. Austin seconded. Motion carried.
Bills were reviewed. Janelle made a motion to approved that was seconded by Austin. Motion carried.
Librarian report was given: Bingo twice in Jan-8 each time
Legos twice in Jan
Jr. Craft 1x
Story time 3 times. Cancelled on 30th along with adult crafts.
Went to the after school program 1x in Jan. Plan 3x in Feb. now that I feel comfortable getting things in office done too.
Reading Riot got rescheduled from 24th to 31st. Feb. will be on the 28st.
Shelly started on Jan. 28th. Worked her 35 hours in 4 days that week. She is to be offered the benefits of other city employees.
We were closed due to no travel advisory.
Lori and Cindy registered to attend Jumpstart in Watertown on 22nd of Feb. Shelly and Bonnie are registered for Aberdeen March 8.
“Book chat” was held Friday January 25 at 2pm 4 attended but 3 of 4 were different than our regular book club. One Book Discussion for Feb 26 at 6pm. Neither Wolf Nor Dog by Kent Nerburn.
Discussion Scholar Jane Rasmussen from Sisseton. David Beck came to open our sewer vent 1-29-19.
We will be closed Monday, Feb. 18 for Presidents day. I am taking Friday also to go to the Hills with Chad and the boys.
We would like to start a 1000 books before Kindergarten program in April.
Britton area expo March 30. Non-profits can get free space. Will sign up. Offer device help for ebooks etc. Grant opportunity for summer reading
Janelle made a motion that was seconded by Jack to create a 1000 books before Kindergarten program. Approved.
Jack made a motion to adjourn. Second by Janelle. Next meeting 3-11-19
Board meeting
January 7, 2019
Present: Ginny, Jack, Janelle
Absent: Roger, Bobbie
The meeting was called to order by Ginny.
Minutes of the December 10, 2018 meeting were approved after review and a motion from Jack and second from Janelle.
Bills were approved after review and motion from Jack and second by Janelle.
Rhonda provided librarian report: “book chat” will be held Friday, January 25 at 2nd taking the place of a Friday Friends book discussion.
Potentially there will be discussion of this year’s One Book South Dakota on Feb. 26 at 6pm.
The library will be closed Monday, Jan. 21, 2019.
A disruption at the library Sat. Dec. 29, 2018 was discussed.
Question raised about painting the library. Rhonda was asked to investigate potential painters and report back.
Board had previously approved 3% raise for part time staff. Jack made a motion for Rhonda’s hourly pay to be $17.50 per hour. Second by Janelle. Approved.
There will no longer be a pennant coming in honor of Grace Eclov per an email from the family.
Rhonda was asked to verify Brian Rabenberg coming to the 2-11-19 meeting.
Job applications for the recently advertised position were reviewed. Rhonda will set up interviews this week.
Janelle made a motion to adjourn. Second by Jack.
Next meeting 2-11-19
Board meeting
December 10, 2018
Present: Roger, Janelle, Ginny, Austin, Peggy and Rhonda
Absent: Jack, Bobbie
The meeting was called to order by Ginny.
Minutes of the October 8, 29 and Nov. 19 meetings were approved after a motion from Janelle and second by Roger. As per the notes in Nov., it is requested Rhonda visit with Brian Rabenberg of First Savings Bank about attending the Feb. 11, 2019, board meeting to discuss investment options for Cameron Johnston estate funds.
Bills were approved after motion by Roger and second by Janelle.
Librarian report: $389 raised on recent silent auction. Library will close at 5pm on Friday Dec. 14 for a staff Christmas gathering. Signs will be posted for patrons. Peggy thanked the board for all of the support they provided for the years she has been Library Director. This is her last meeting in this position.
Terms ending in 2019 will be discussed in August.
After discussion, it was decided to post an advertisement for full-time assistant librarian position. Ad will run 19th and 26th of December 2018 with applications needing to be in by January 4, 2019.
Susan Eclov had contacted the library about donating a reading banner in honor of Grace Eclov’s 89th birthday. Board approved. We will be in contact with the family regarding size and content.
Board approved 2 staff members attending Watertown JumpStart meeting for summer reading.
The 2019 summer reading program will be funded with the Britton Public Library gift fund and should be advertised as such.
Wages were discussed for Rhonda entering Director position. $17.00 was determined with a probable raise after 3-month review.
Motion from Roger to adjourn and second from Austin.
Next meeting will be Monday, January 7, 2019, at noon
November 19, 2018 notes
Ginny Anderson was the only board member present.
Holiday closures were set as: Dec 24 and 25; Dec. 31 and Jan. 1
Rhonda asked about booking the Hanson family to perform at the end of summer reading celebration. Ginny ok'd.
Ginny commented that the full time position could be discussed at the December 10 meeting.
There will be a holiday gathering at Bobbie Kuske's with the date to be determined.
The gift funds should be discussed in the new year - maybe the February meeting.
October 29, 2018
A special meeting of the board was held Monday, Oct. 29 for the purpose of reviewing job applications for the position of head librarian. All members and librarian Peggy were present.
Everyone looked over applications. Discussion was held on whether we needed to day any interviews. It was decided not to. There were 4 people who turned in applications. Two other applications were taken but not returned.
After more discussion, Jack made a motion to ask Rhonda to take the job, with a second by Roger. All members voted aye on this motion. Rhonda was called in. She agreed to accept the position so as of Jan. 1 will be head librarian.
Peggy and Rhonda were asked to write up a thank you note to be sent to those who had applied, thanking them and asking to keep us in mind should another position become available. Letters mailed Wed. Oct. 31
Meeting adjourned.
October 8, 2018
Present were Ginny, Jack, Bobbie, Austin, Jack, Janelle and librarian Peggy. Roger was absent
Ginny called the meeting to order.
Sept. 17 notes were reviewed and special note was taken about rescinding the motion of putting Cameron Johnston donation into the Cmmunity Fund. Peggy had visited with First Savings about different option for the monies to earn interest. Motion by Jack and seconded by Janelle to pursue this by consulting with First Savings further.
Bills were review by Janelle with a motion by her and second by Jack.
Librarian report:
Float in Homecoming parade; Rhonda was Statue of Liberty
Book Club Friday Oct. 12 @ 2 -"Rock of Justice"
Activities of the library for October were discussed.
Peggy's retirement was discussed; an ad was written for the Journal for the next 2 weeks; also decided to put application and director duties online; will accept applications until Oct. 27 at 2.; board will meet Oct. 29 to look at apps and decide interviews and times.
Library will be closed Oct. 20 for carpet cleaning.
Next regular meeting will be announced as Veterans Day holiday falls on the next regular meeting date and the library will be closed.
September 17, 2018
Present were Roger, Jack, Ginny, Janelle and librarian Peggy. Absent were Bobbie and Austin. Mayor Clyde was acknowledged as visitor.
Ginny called the meeting to order and turned it over to Mayor Clyde. He talked about budget numbers and informed the board the only increase in our budget would be a 3% increase in wages. As we have had so much money donated to us and have decided to put the funds into the community fund rather than spend locally, the council decided we apparently didn't need an increase. He indicated we should be using the money to improve our library and outside grounds instead of sending it off somewhere that we would not profit from. Discussion followed and library board decided to send a request through Clyde to the council that we are okay with not having an increase. Mayor agreed.
The board discussed different ways to use the money that has been donated by the Cameron Johnston estate after Mayor left. Nothing was decided. It will remain in the gift fund until an agreement was decided by the board members.
Minutes of the Aug. 13 meeting were read. An adjustment was made to rescind the motion by Bobbie and second by Janelle to put the money from the Johnston estate into the SD Community Fund. Motion by Jack and seconded by Janelle to deposit in local bank.
Ginny also reported she ahd sent a thank you to the county commissioners for the $1000 donation to our library.
Ginny had signed the bills earlier as we were a week late meeting this time. Jack moved and Janelled seconded to accept bills.
Librarian report:
Silent Auction netted $250
All fall activities have begun: storytime, bingo, lego club, jr/sr. craft clubs, Friday Friends book club.
John Moerke will not be shoveling for us this winter.
Matt Schuller state we do not need to appear in person next year at the commissioners meet to request the $1000; just call the auditor to remind her.
Estimate from Service Mater of Oakes to clean carpets-$829. Lesnar's are no longer doing this service. Ginny indicated we should have a date and time set up.
Tom Farber, through Lori, has requested to plant a tree/trees on the west side of library;board approved.
Peggy asked what the board should do with old computers; Steve does not think we should just give away. Suggestion made to offer/donate one to the Langford Library.
Peggy turned in her resignation as library director effective Dec. 31; will help with interview/hiring process and agreed to help out a little in the new year if needed.
Meeting adjourned. Next meeting scheduled for Oct. 8 at noon.
August 13, 2018
Present: Bobbie, Janelle, Roger, Ginny and librarian Peggy. Absent: Jack and Austin.
Minutes of July 9 were reviewed. $1000 check from the county commissioners was received. Funds will cover our overdrive contract. Ginny will send a thank you note.
Bills were reviewed by Janelle. Motion by Bobbie and second by Roger to accept.
Librarian report:
Silent auction through end of August.
Kid's summer reading over.; pool party well attended by 47 kids and 19 adults. Adult program each Wed. in August from 2-4 with activities planned. Last day, 8-29, ice cream social.
Sept. 7 Friday book discussion will be Me and a Guy Named Elvis
Bonnie, Cindy and Rhonda have vacations planned in Aug. Sept and Oct.
Carpet needs cleaning; Peggy will get a quote from Lesnar's of Roslyn and Service Master of Oakes.
We will receive $48,487.62 from Cameron Johnston estate. Rhonda will pick up in Aberdeen Thursday along with a box of books Mr. Johnston wrote.
Rebate check of $3,193.60 from Ottertail for the indoor lighting was received. Check given to Marie.
Motion by Bobbie and second by Janelle to surplus old computers & monitors.
Roger is still working on getting a couple of little libraries installed.
Board okayed 2 of the girls to attend SDLA in Sioux Falls 26-28; Book Festival is in Brookings Sept 21-23 and anyone can attend that but library will not be closed for these events.
Motion by Bobbie, second by Janelle to put money from Johnston estate into the SD Community Fund under the Britton Public Library Designated Fund.
Janelle made a motion with a second by Roger to ask for a 3% bottom line increase for the 2019 budget. Peggy will turn this in to Marie to be acted on by the Council at their next meeting. The would be about a $5000 increase.
Meeting adjourned. Next meeting will be Sept. 10 at noon.
July 9, 2018
Present: Roger, Austin, Janelle, Ginny, and librarian Peggy. Absent: Jack and Bobbie
Minutes of May 14 were reviewed. No meeting was held in June. Minutes approved -motion by Roger, second by Austin.
Bills were approved by Janelle, second by Austin.
Librarian Report:
July 18 will be last summer reading program day; Ft. Sisseton employee coming to share outreach program about Native Americans and rock.
July 25 will be end of program party at the pool with swimming, Zumba, prizes, popcorn & drinks; Austin will provide music
Master Gardener not been here.
Barbara Johnson, SDHC, presented book discussion"The Whistling Season" June 28. 12 attended, good discussion.
Matt Schuller not gotten back in touch regarding donation arrival.
Roger talked a little about the little free libraries. He has taken measurements and with get in touch with Britton Lumber about base materials. Ginny offered David's help when Roger needs it. Cinty will talk with Cathy Wegleitner at Lake City about where to place.
No further discussion. Meeting adjourned. Next meeting: 8-13-18
May 14, 2018
Present: Roger, Jack, Janelle, Ginny, Bobbie, librarian Peggy. Visitor: Matt Schuller
Absent: Austin
Matt Schuller was introduced as visitor. He was here representing Marshall County Commissioners. He was asked to speak with the sommisioners for some monetary help so we can be in compliance with the state for NR representation. He did not know whether the commissioners would be willing to help. If they helped here they would probably have to help other libraries in county.His suggestion was to have some of our board members come t the next commissioners meeting with numbers and explanations. He will set the time for next Tuesday and some of the library board will attend. There was discussion about how to proceed after Matt left. Several board members will be able to attend.
Janelle reviewed bills and made a motion to accept, second by Jack.
Last month's minutes review with motion by Jack and second by Janelle.
Librarian report:
$1200 donations received in donations for summer reading.
Silent auction in May
4 new computers/ monitors up and running
Free little libraries being stored in city hall until they can be installed
Diana McKenzie would like to help with our flower beds outside for Master Gardener training hours.
Need to look at existing policies to see if changes need to be made.
A Copy of changes made to library since March 2015 was giving to bd members; this was suggested as a 5-yr plan at that meeting.
Meeting adjourned.
April 9, 2018
Present:Janelle, Peggy, Jack, Ginny
Absent: Austin, Bobbie, Roger
Minutes of Mar 12 approved after motion by Janelle and second by Jack.
Bills approved after motion by Janelle and second by Jack.
Following the state librarian's report we amended our terms of office to the following 3 year terms to end as follows: 1-1-19:Janelle and Roger; 1-1-20:Ginny and Austin; 1-1-21 Bobbie and Jack.
Librarian report:
Steve has purchased 4 new Dell computers for a cost of $3,260.80. He will install a new switch to help speed up the system.
We will acknowledge National Library Week.
Book discussion on Friday for "Ninety Minutes in Heaven" will be held.
Story time, jr. craft and legos will end for the season at the end of April. Bingo will finish in May.
Summer Reading theme is Libraries Rock. It will run for 6 weeks in June/July.
Discussion was held about out of town library board members, following the state recommendation that Andrea Kilker not continue on our city library board. Janelle will talk with Matt Schuller to get a sense of whether the county commission might now be willing to contribute financially to the library.
Meeting adjourned. Next meeting 5-14-18
March 12, 2018
Present: Jack, Peggy, Austin, Andrea, Janelle, Bobbie
Absent: Roger and Ginny
Called to order by Jack
Feb. 12 meeting notes approved after motion by Bobbie and second by Austin.
Janelle moved to approve bills. Second by Austin. Carried
Librarian Report:
Feb. 14 was Friends meeting: 15 attended
Silent Auction in Feb. yielded $337. Next auction in May.
New lights installed.
Book discussion to be held Friday on "Driving Miss Norma"
Story time going well: avg. 25/week
Bingo twice a month: avg 14
Jr. craft and legos meet twice monthly through May
12 non-library functions in meeting room during Jan. and Feb.
Wm. Camerson Johnston has left 5% of his estate to the Britton Library. It is unknown as to the amount at this time.
Motion by Andrea and second by Peggy to increase wages by 4% for 2018. Carried.
Peggy mentioned Steve will be ordering new computers.
Andrea mentioned that this may be a good time to review what activities are happening at the library. Peggy will provide a copy of her state library report.
Adjournment. Next meeting 4-9-18
February 12, 2018
Present:Peggy, Ginny, Andrea, Janelle, Bobbie, Roger
Absent: Jack, Austin
Call to order by Ginny.
Dec. 11, 2017 notes approved. Motion by Roger, second by Janelle
Roger moved to approve bills, second by Bobbie. Carried
Librarian report:
Silent auction going on now.
Painting done in meeting room. Wanescoting up. Trim needs to be varnished.
Library will be closed Presendent's Day
Problem with furnace. Parts ordered.
Problem with ice on windows. Cameron and crew worked on that and had Dustin Oschner caulk sills.
Book Discussion held last week.
Friends of Library will meet Feb. 14
Bobbie will check on Community Foundation and will write an article for the newspaper.
It was moved by Bobbie and seconded by Janelle that we purchase new computers, 2 or 4 depending on what Steve Henricks recommends. Carried
Peggy will double check with Marie about LED lights and talk to Brian Maxwell to get them replaced.
Adjournment. Nex meeting 3-12-18
December 11, 2017
Present: Peggy, Ginny, Andrea, Janelle, Jack, Bobbie, Roger Austin
Ginny called meeting to order.
Nov. 13, 2017 notes approved after motion by Roger and second by Jack
Jack moved to approve bills, second by Bobbie. Carried
New Lighting: City Council minutes mentioned that the city repair budget will cover cost of replacing lights in library. This will save on electricity and maintenance costs. Janelle made motion, second by Jack, to have Roger talk to Brian Maxwell about replacing lights. Carried.
Librarian report:
silent auction brought in $818
New fan put in.
Roger unclogged sink.
New chairs for meeting room have arrived.
Hot water heater needed adjusting so someone from Davidson's came.
Lions will take old drop box.
Steve is working on installing new server.
Cindy and her sister Lori will paint the meeting room. Hockenbrock will then install wanescoting.
Library will be closed Sat. Dec. 23, Christmas, New Year's and Sat. Dec. 30.
Staff requested we reconsider being open Saturdays. After reviewing numbers of patrons who come to library on Saturdays, the board decided to keep hours the same.
Janelle moved that board members meet with staff regarding current tension. The meeting will be held at 8am Wednesday morning. Andrea seconded.Carried.
Adjournment.